Health/Safety/Environmental (HSE) Administrative Assistant bei Noble Casing, Inc.

Description

 We are a premier oil field service company founded in 2009. We have created a vertically integrated business whereby we offer our customers one-stop solutions for their Casing, Surface Drilling, and Trucking needs. Our company’s best practices stay consistent and are based on three key principles: hire the best employees, provide them with the best equipment, training, and benefits; be the best at whatever we do; and lead the industry when it comes to creating and maintaining a safe, productive, and environmentally friendly working environment.

This position will support all four Noble Inc. entities:

1. Noble Casing, Inc.

2. Noble Drilling, LLC.

3. Noble Trucking, LLC.

4. Noble Well Services, LLC.

HSE Administrative Assistant Summary

This position will be based in the Noble Trucking LLC. facility located in Williston, North Dakota and reports directly to the HSE Director. This position primarily provides clerical and administrative support to the HSE group, while also assisting in maintaining and reporting HSE documentation, and scheduling required training for employees. This position may also be required to provide HSE information to outside 3rd-parties. 

This position requires a person who thrives in a fast-paced environment, has extreme attention to detail, is self-motivated and works well as a part of our team. The company is comprised of employees who take their jobs very seriously but also like to laugh and have fun. This position would embrace creating an environment of safety and positivity all while being highly organized, proficient, and professional. 

Essential Duties and Responsibilities include the following. 

· Maintaining facility audits and recording action items.

· Updating employee safety and training files as needed.

· Auditing and updating rosters.

· Provides assistance in tracking action items to completion.

· Maintains and distributes department related information on a daily/weekly/monthly basis.

· Communicates with other supervisors and managers about HSE updates and issues.

· Completes and maintains a variety of reports as directed by the HSE Director.

· Uses software tools to manage a variety of tasks, such as time and attendance, safety incidents, and action item closures.

· Assists with data collection and reporting to various personnel within the company, SharePoint or outside suppliers.

· Assists in the implementation of HSE projects as needed.

· Communicates with employees about scheduling and work assignments as needed.

· Performs other duties as assigned.

Requirements

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.

Discretion – Must maintain private and confidential information and act with professionalism.

Use of Technology - Demonstrates required skills.

Design - Demonstrates attention to detail.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; works cooperatively in group situations; works actively to resolve conflicts.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.

Teamwork - Gives and welcomes feedback; contributes to building a positive team spirit.

Written Communication - Writes clearly and informatively, edits work for spelling and grammar.

Conflict Resolution - Encourages open communications; confronts difficult situations; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts.

Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation.

Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.

Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience 

Associate degree or equivalent from two-year college or technical school; or six months to one-year HSE or administrative related experience and/or training; or equivalent combination of education and experience.

Supervisory Duties

This position has no supervisory duties.

Language Skills 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills 

Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills 

To perform this job successfully, an individual must have basic computer skills including all Microsoft Office software and the capability to learn and utilize new software. 

· Word, Excel, PowerPoint

· Teams

· SharePoint

· One Drive

Knowledge of the below software systems and websites would be preferred but can be trained. 

· Salesforce

· ISNetworld

· Avetta

· Veriforce

· DISA

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand; walk and sit. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

Travel Requirements: Occasionally, the employee may be required to travel on company business as directed by the HSE Director and/or other members of the management team. The employee will either use a company vehicle or be reimbursed for mileage using the current approved IRS mileage rate.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job within an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.