Compensation

Offer Range: $26.32 - $33.30

Exempt/Non-Exempt: Non-Exempt

Benefits: Yes

Employment Type: Full Time

Department: Financial Services  

Job Statement

This position ensures the integrity, timely, accurate, and thorough processing of payroll for all employees. Responsible for State and Federal tax filings, State Retirement reporting, deferred compensation plans reporting, all year end and W-2 reporting, and other reporting as required of the payroll process.  In addition, the Payroll Specialist will provide support for other areas/functions in the Financial Services department.

Essential Duties

1. Validate timesheet data for all employees, releases, or approves time in the ERP system as required for payroll processing.  Work closely with Human Resources to make certain employee changes such as compensation, benefits, etc. are entered timely for payroll processing.  Troubleshoot time issues with department leaders.
2. Prepare bi-weekly payroll. Review and perform preliminary validation of bi-weekly payroll to assure payroll is correct before final processing.
3. Maintain employee records for direct deposit, verify/coordinate valid routing and account numbers. Investigate employee direct deposit ACH returns.
4. Reconcile retirement system report to payroll; make adjusting entries; process retirement report; verify changes to earning to be reported and make necessary adjustment.
5. Prepare and submit quarterly state and federal reporting, unemployment, and payroll reports in a timely manner. Resolve all payroll issues with current employees.  Coordinate with Human Resources payroll issues for terminated employees, such as final checks and completion of unemployment information.
6. Balance annual payroll and prepare W-2’s for all employees. Complete all year end reporting for state, federal and FICA taxes. 
7. Assist other departments with payroll report requirements, such as absence reports, overtime reports, etc. to departments monthly; other ad-hoc reports as requested.
8. Upload and manage spreadsheets for payroll loads such as gift cards, adjustments, PRDB (Pre-Retirement Death Benefit), etc.

Additional Duties

1. Analytically review problems to determine resolution in the payroll process.  Works closely with Accountants, MIS, and Human Resources to resolve problems, outstanding items, issues, and improvement initiatives for the payroll process.
2. Maintain records of process changes and operational procedure manual.  Apply all policies and procedures consistently during payroll processing.  May be subject to system validations and/or testing when systems changes require it.
3. Prepare and present reports for internal and external audits.
4. Respond to general payroll related inquires; meet all required standards of confidentiality. 
5. Other Duties as assigned.

Job Requirements

Education/Training/Certifications:  Associate degree in business administration, finance, or accounting preferred. Certified Payroll Professional highly desired. 

Experience/Skills:  A minimum of three (3) years prior experience in automated time entry and payroll processing required. Prior automated time entry and payroll processing experience in a utility and/or construction industry preferred.  Prior experience in State and Federal tax filing preferred.  Strong computer skills in MS Office (e.g., Word, Excel, and PowerPoint) software experience required. Experience with NISC or equivalent ERP system highly preferred. The ability to write and understand formulas and create charts in Excel is required.

Equipment:  Basic Office Equipment and multi-line phone.

Physical Demands/Environmental Conditions:  Must be able to multi-task, stay organized, and manage time with multiple priorities. Work well under pressure and capable of meeting rapid, frequent deadlines. Primarily perform sedentary activities in an office environment; some tasks require repetitive motion over an extended period. 

Other:  Must have excellent interpersonal skills, be a team player and willingness to learn.  Should be self-starter, need little supervision and a quick learner.  Ability to respond quickly as issues arise, and able to always handle stressful circumstances with a calm and professional demeanor. 

Competencies