Company Description:

InEight is a leader in construction project controls software, empowering over 850 companies taking on challenging projects in industries including construction and engineering; transportation infrastructure; mining; water; power and renewables; and oil, gas and chemical. Uniquely suited to capital construction and other complex work, our integrated modular software manages projects with over $1 trillion globally.

Based in Scottsdale, Arizona, InEight supports a remote work model with employees working throughout the United States, Canada, Australia, Sri Lanka and Europe. InEight, an ISO 9001:2015-registered company, is a subsidiary of Kiewit Corporation (Kiewit). Kiewit, through its subsidiaries, is one of North America's largest and most respected construction and engineering organizations.

InEight is a fast-paced, innovative company comprised of high-energy teams of self-starters playing integral roles in shaping the future of capital projects around the world. Our industry-leading solutions, dedicated employees, and proven leadership team provide a solid foundation to support our continued growth and success.

Position Summary:

Reporting directly to the SVP, Sales & Opertaions APJ, the Sales Support & Marketing Assistant will play a vital role in contributing to regional sales performance and fostring the long-term growth and success of the APJ region.

In this role, you will work closely with senior leadership and the Sales & Marketing teams to ensure the smooth operation of commercial activities, support marketing initiatives and event logistics, and manage a range of administrative tasks for senior leaders in support of the Melbourne office.

This position is ideal for someone who is highly-organised and proactive, with strong communication skills, and the ability to multitask in  fast-paced, results-driven environment.

*This is a hybrid position and the successful candidate will be located in Melbourne. InEight is open to considering part-time arrangements (e.g. reduced hours or 4 days per week) for the successful candidate.

Key Responsibilities:

Sales Operations Support

• Support CRM data entry and maintenance (e.g. SalesForce).
• Assist in tracking sales performance metrics and compiling reports such as pipeline trend analysis and sales representative performance.
• Coordinate logistics for sales meetings, training sessions, and client events.
• Collaborate with sales team members to ensure seamless communication and coordination of bid management activities.
• Assist Sales and Solution Engineering teams to maximise online presence through social media platforms (e.g. LinkedIn).

Marketing & Events Support

• Liaise with Marketing team to ensure timely delivery of promotional materials, campaign assets, and branded collateral.
• Assist regional Marketing team in planning and executing internal and external events, including trade shows, client forums, and team offsite meetings.
• Coordinate venue bookings, catering, travel, and attendee communication for internal and external events.
• Support marketing campaign follow-up activities such as managing timelines, tracking deliverables, and ensuring alignment with sales initiatives.
• Wher required, attend marketing events to facilitate successful experiences for attendees.

Team/Admin Support

• Provide broad administrative support to Sales leadership team including, but not limited to, email and calendar management, travel bookings, preparation of meeting agendas, taking minutes, tracking actions and following up outstanding action items.
• Prepare and edit correspondence, reports, presentations and other documents as required.
• Manage general office administration and act as liaison between InEight and Facilities Management for the Melbourne office.
• Act as liaison between Sales, Marketing and other internal departments as required.
• Drive process improvement and implement best practices across Sales and Marketing operations.

Qualifications and Skills:

• Bachelor’s Degree in Marketing/Business or an equivalent field is considered advantageous.
• 5+ years of experience as a Marketing/Sales/Executive Assistant, preferably in a technology/software environment.
• Advanced proficiency in Microsoft Office suite.
• Strong proficiency in CRM tools (SalesForce preferred).
• Previous experience in applicable marketing software and/or design tools (e.g. Adobe Creative Suite) is considered advantageous.
• Excellent time management and multitasking skills, with a proactive approach to juggling key priorities and meeting deadlines.
• Strong written and verbal communication skills, with attention to detail and the ability to craft engaging messages.
• Strong interpersonal skills to build rapport and influence others within other teams/departments.
• Demonstrated understanding of office management and sales/marketing principles
• Demonstrated ability to work both independently and in collaborative environments supporting cross-functional teams.
• A high level of discretion and professionalism.

InEight Inc. is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, colour, religion, national origin, marital status, disability or any other characteristic protected by law.

No applications from Employment Agencies at this time.

Applicants must have the legal right to live and work in Australia permanently.

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