Position | Institutional Accreditation Office Manager | Division: | Institutional Effectiveness Special and Sponsored Programs | Department: | Institutional Effectiveness / Accreditation | Reports to: | Vice President for Institutional Effectiveness Special and Sponsored Programs | Position Summary | The IAOM supports Unit operations, compliance, and student achievement records; degree data collection and dissemination, retention and disposal; compliance data collection, and reporting; leadership and team collaboration. The IAOM maintains digital copies of academic catalogs, official documents and handbooks; creates binders and storage bins; manage the website; sets appointments for meetings and manage minutes; serves with integrity of effort and maintains confidentiality of records. Must have commitment to student success and inclusive practices. Excellent communication skills required. | Essential Duties & Responsibilities The results you will deliver each day that matter most! | Academic /Operations Records Management - Maintains the security, confidentiality, and integrity of records in compliance with institutional policies and external regulations.
- Managing compliance record systems and related technologies.
- Ensures compliance with HIPA, FERPA, & Title IX regulatory standards regarding the confidentiality and security of student files.
Records Collection and Disseminating Services: - Collaborates to collect data, develop documents and disseminate College policies and procedures manuals.
- Assists in resolving record-related issues, including errors and edits to official documents, records and files.
- Scrubs digital copies of catalog, official documents and handbooks; ensures inserts and omissions are addressed in a timely manner.
Degree Data Dissemination, Retention, and Disposal - Collect degree, graduate school and career placement information for required reports, documents, and requests
- Assist with the retention and legal disposal of archived records.
Compliance, Data Collection & Reporting: Support compliance with federal, state, and accrediting bodies. Generate and analyze data reports for institutional research, accreditation, and decision-making purposes. Act to assist external agencies with reporting / compliance issues. Assist in retaining up-to-date information on the web page. Create, upload, and submit files to third parties as indicated. Leadership & Team Collaboration: - Assist in developing awareness of policies and procedures related to data collection, analysis, recording, and dissemination.
- Create binders, information packets, etc., for distributions.
Policy Development and Implementation - Assist in the development and implementation of unit policies, procedures, and operational guidelines.
- Provide recommendations for a culture of office efficiency, service excellence and equity.
- Additional Duties as Assigned
| Education/ Experience What you will need to be successful! | Education/ Preferred Qualifications / Skills & Competencies: Minimum BA degree in business or educational administration, or related field, from an accredited institution. Experience: Professional experience managing an executive administrative academic office or leading an academic-related accountability project. Demonstrated ability to manage multiple priorities and work collaboratively across departments. Knowledge: Knowledge of accreditation reporting and hands-on experience assembling and submitting state, federal, and accrediting reports. Skills & Competencies: Familiarity with data analytics software and reporting tools. Proficiency with Blackboard, Jenzabar, Microsoft Office Suite and Zoom computer information systems. Excellent communication skills via telephone, email/writing. Excellent organizational and interpersonal skills. High level of attention to detail and accuracy. Strong problem-solving and critical-thinking skills. Ability to work effectively under pressure and meet deadlines. Must be willing to learn new technologies and use of AI. Work Conditions: Office environment: occasional evening / weekend hours. | Life at Livingstone College Why we believe you will love working at Livingstone College!! | It aims to prepare students from all ethnic backgrounds to be ready for leadership in business, liberal arts, STEAM, teacher education, and workforce development programs, resilient in lifelong learning and relevant in service to a global community. Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. |
About Livingstone College: http://Livingstone.edu Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract. |
