MSS Admin Coordinator - Winter Seasonal bei Jackson Hole Mountain Resort

Jackson Hole Mountain Resort

JOB DESCRIPTION

Position Title: Mountain Sports School Admin Coordinator

Classification: Seasonal Full Time

FLSA Status: Non-Exempt

GENERAL PURPOSE

To provide support to the JHMR Mountain Sports School admin team in order to ensure the efficient and profitable operations of the Mountain Sports School

ESSENTIAL FUNCTIONS

• Create, manage, and communicate MSS electronic hire packet and onboarding process.
• Manage scheduling for instructors to attend onboarding sessions.
• Inventory and distribute JHMR uniforms to other department supervisors and MSS instructors
• Manage uniform tracking, return, repair, and donation process
• Schedule, communicate and manage helmet distribution to all eligible staff across all JHMR departments.
• Complete JHMR uniform analysis and reporting for future Mammut & Burton uniform orders.
• Update instructors’ profiles in online database to ensure payroll and scheduling accuracy.
• Create and manage instructor accounts in online scheduling website (ProCard).
• Ensure accurate weekly payroll through thorough and detailed analysis of pay preview and pay final reports in RTP.
• Have a thorough understanding of MSS operations to ensure instructor activity pay is aligned with MSS products to provide an accurate basis for labor/revenue analysis.
• Work with JHMR payroll accountant to finalize pay, ensure pay accuracy, and handle any pay discrepancies.
• Approve weekly timecards for MSS Exempt employees in ADP.
• Enter requests for sick and PTO use for year-round and Dual Seasonal employees in ADP.
• Work with MSS Sales staff to manage billing for all missing uniform pieces.
• Track employee eligibility for JHMR helmets according to JHMR policy (outlined in Employee Handbook).
• Provide administrative support for MSS instructors to ensure they are set up for success.

OTHER FUNCTIONS

• Work closely with MSS on-snow supervisors; communicate special situations as necessary.
• Provide feedback and suggestions to MSS management to improve quality and efficiency of overall operations.
• Work with MSS Managers and Human Resources to schedule, coordinate and communicate onboarding sessions.
• Work with Admin Manager and Sr. Business Manager to analyze monthly P&L’s.
• Act as intermediary when Supervisors are not available to assist MSS staff.
• Generate weekly financial reports including but not limited to: Labor to Revenue, Gross Income, Direct Detail, Class Average and Average Hourly Pay across multiple product zones.
• Analyze weekly financial reports to ensure accuracy and provide insight on MSS business operations.

-- Employees are held accountable for all duties of this job--

COMPETENCIES

• Outstanding organizational skills
• Advanced technological and quantitative skills, specifically MS Excel/Office products
• Strong verbal and written communication skills
• Strong leadership and interpersonal skills
• Strong work ethic
• Conflict resolution abilities

SUPERVISORY DUTIES

• Number of Direct Reports: 0-1
• Number of Total Reports: Up to 20

WORK ENVIRONMENT

Primarily outdoors, some indoor office and training. Must expect to be outdoors for long periods of time, which will cause exposure to extreme weather conditions.

PHYSICAL DEMANDS

Ascending and descending ladders; stooping; crouching; lifting to 35 lbs.; sitting; standing; walking on snow; loading and riding gondolas.

POSITION TYPE AND EXPECTED HOURS OF WORK

Full Time, Seasonal, typical week 40 hours of work, typical hours 8am-5pm. Weekends and holidays required.

TRAVEL

Travel between JHMR and warehouse multiple times per week.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma, GED, or equivalent required

PREFERRED EDUCATION AND EXPERIENCE

Bachelor’s degree in business administration, finance, accounting or related field; experience working in snow sports school operations, payroll accounting, RTP and Microsoft Office software. Management or supervisory experience. 

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

AAP/EEO STATEMENT

Jackson Hole Mountain Resort is an AA/EEO Employer committed to a drug free workplace.