Attendance Coordinator bei ACADEMY OF OUR LADY PEACE

Description

School Mission Statement and Profile:

Founded and rooted in the Gospel values of the Catholic church and the charism of the Sisters of St. Joseph of Carondelet, the Academy of Our Lady of Peace empowers young women in an innovative learning environment that honors the individual while fostering community, and develops faith-filled leaders dedicated to the “love of God and the dear neighbor without distinction.”

The Academy of Our Lady of Peace is a school of 750 students and a diverse educational community that strives to educate young women to the needs of society. As a Bring Your Own Device (BYOD) school, OLP strongly emphasizes 21st-century learning skills across the curriculum. The professional culture at OLP is committed to a growth mindset and lifelong learning as well as creating an inclusive environment for all people of various cultures, faiths, and backgrounds to thrive. Students are passionate about being involved in the school community, and OLP prides itself on graduating women leaders who are making a difference in STEAM fields.

Reports To: Assistant Principal, Student Support
Job Classification: Full-Time, Non-Exempt
Schedule: School-year based, beginning August 1 and including five days after the last day of school. The schedule may be adjusted to accommodate school start and end dates as needed.

The Attendance Coordinator is often the first point of contact for students, families, and guests entering campus. This role requires excellent interpersonal, communication, and organizational skills, along with sensitivity, discretion, and a positive attitude. The Attendance Coordinator supports student attendance tracking, reporting, and record-keeping, and works closely with the Assistant Principal of Student Support, faculty, staff, and parents to ensure accurate attendance data and adherence to school policies. Proficiency with Google Suite, Microsoft Office, SIS, and LMS systems is required.

Essential Responsibilities

? Maintain accurate daily attendance records, including period-by-period or positive attendance, and enter data into PowerSchool SIS.

? Verify and document student absences through communication with parents/guardians and teachers.

? Issue re-admit slips, tardy slips, off-campus passes, and related documentation.

? Generate daily, weekly, monthly, and quarterly attendance reports.

? Monitor and follow up with students with attendance issues, initiating contact with parents/guardians as necessary.

? Assist administration in identifying students with frequent absenteeism or tardiness and support interventions.

? Reconcile discrepancies in attendance records and verify locations of students as needed.

? Collaborate with the Assistant Principal to generate correspondence regarding excessive absences or tardies.

? Provide front office support, including greeting visitors, answering phone calls, and delivering messages.

? Assist with student registration and enrollment activities, inputting data and following up on missing or incomplete forms.

? Collect and maintain all school forms in the SIS system throughout the school year, ensuring accuracy and accessibility for staff and administrators.

? Support health-related recordkeeping and manage student medications in accordance with established procedures and communications.

? Prepare emergency/drill attendance lists and serve as the point of contact for attendance during emergencies.

? Assist other school personnel as needed to support administrative and operational functions.

Typical Duties

? Monitor student attendance trends and address attendance-related concerns.

? Maintain and process attendance documentation, including correspondence with parents/guardians.

? Provide positive reinforcement for students improving attendance.

? Attend staff meetings and remain informed of campus events and updates.

? Cover the front desk during breaks and lunch periods.

? Perform other duties as assigned.

Qualifications & Skills required:

? Ability to maintain strict confidentiality due to handling sensitive student information.

? Bilingual fluency in English and Spanish is preferred.

? Proficiency with Mac/PC systems and software including Word, Excel, Google Suite, and other office management tools.

? Strong organizational skills, attention to detail, and ability to multi-task and prioritize assignments under short timelines.

? Professionalism, patience, and strong interpersonal skills to work collaboratively with staff, students, and parents.

? Ability to follow oral and written instructions and complete routine tasks with minimal supervision.

Requirements

Applicants must submit a cover letter, resume, and two professional references from current or former supervisors. Candidates must also provide official transcripts, a current negative TB test result or TB Risk Assessment Questionnaire, complete required training, and successfully complete Livescan fingerprinting. Employment is contingent upon obtaining fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).

The Academy of Our Lady of Peace (OLP), located at 4860 Oregon Street, San Diego, CA 92116, is in an area that may experience earthquake activity and is near a low flood zone. For more information on potential natural hazards, please visit the California Governor’s Office of Emergency Services at https://myhazards.caloes.ca.gov/.

Fair Chance Act Compliance:

OLP will consider qualified applicants with a criminal history in accordance with the California Fair Chance Act. You are not required to disclose your criminal history or undergo a background check until after a conditional job offer has been made. If a background check reveals information that OLP believes is directly related to the position, you will have the opportunity to explain the circumstances, provide mitigating evidence, or dispute the accuracy of the report. For more information, visit https://calcivilrights.ca.gov/fair-chance-act/.

Equal Opportunity Employment

The Academy of Our Lady of Peace is an Equal Opportunity Employer and is committed to creating an inclusive environment where all qualified applicants receive equal consideration for employment. OLP prohibits discrimination and harassment based on race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, disability, age, genetic information, marital status, veteran status, or any other protected characteristic under federal, state, or local law.