Office Manager bei Clearfork Academy LP

Description

MISSION STATEMENT: Leading adolescents to a new legacy.

The mission of CLEARFORK ACADEMY is to offer the highest quality and professional, substance abuse and mental health

treatment across a full continuum of care.

We are committed to treating patients and their families with the highest regard and respect as clients work toward reaching their

highest growth potential in their recovery process. This is accomplished through the strict adherence to the highest ethical standards

of care and policies and procedures set forth by the Texas Department of State of Health Services and the Joint Commission.

SUMMARY

The role of the Office Manager at CLEARFORK ACADEMY is responsible for assisting supervisor(s) with daily activities and

projects performing a variety of clerical duties. The Office Manager is typically the first person welcoming in clients and their

families, and visitors and must always maintain a professional and positive demeanor. Plays a critical role in the facilitation of

various administrative functions to include office equipment, organizational software and functionality, and

office supplies to name a few. Responsible for creating and publishing a monthly update that keeps staff up to date on key events

that are happening at Clearfork Academy.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•  Monitors the status of work and projects as they come about.
•  Orders office supplies and manages inventory; responsible for ensuring inventory stays stocked at all times.
•  Answers phones and directs calls to the appropriate extension.
•  Reconciles financial documents for payroll, expenses, and accounting and works closely with CFA Bookkeeper; has an understanding of QuickBooks software.
•  Responsible for greeting guests as they come into the lobby and demonstrates superior customer service. Ensures all visitors and interns sign in and out at front desk.
•  Receive and sort incoming mail, deliveries, and manage outgoing mail.
• Grievance officer and assists HR/ Compliance Director with grievances and follow through with investigations.
•   Works directly with IT staff to correct and resolve issues with computers, printers, and phone systems. Updates company website and other social media platforms as needed.
•  Manages a budget for office related expenses, to include holiday decorations, birthday/anniversary gifts, and office supplies.
•  Maintains cleanliness of lobby and conference room, to include stocking supplies of coffee, tea, and water stations, and making coffee as part of daily morning routine.
•  Develops and maintains process for Clearfork Academy equipment and supplies, keeping inventory of each employee per location.
• Performs other duties and tasks as assigned

Requirements

MINIMUM JOB REQUIREMENTS

Education, Training, and Experience Required:

•  2 to 5 years' work experience as an office manager, executive assistant, administrator, or human resources generalist.
•  Knowledgeable in Microsoft word, excel, PowerPoint, planner, and suites
•  Current CPR/FH certification
•  Current Handle with Care Physical Holding Certification