Department Assistant - Transmission & Distribution (Birmingham, UK) bei Burns & McDonnell

Chart your own course and change the world — with the support of people whose interests are aligned with yours. At Burns & McDonnell, opportunity is waiting. We’re looking for people with big ideas and an entrepreneurial mindset. It’s those kinds of people who’ve helped us grow from a small consulting business back in 1898 to a global leader in engineering, architecture and construction solutions. Today, we’re a thriving company with more than 10,000 professionals working in 55 offices worldwide and recognised as a leader in transmission & distribution construction services. 

The Department Assistant will provide administrative support to the Transmission and Distribution group management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

• Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolves questions regarding the department; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assemble and analyse information involving business plans, and financial reports, resulting in the final business plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
• Performs other duties as assigned
• Complies with all policies and standards

• General Certificate of Secondary Education Required or
• Applicable experience may be substituted for education requirements. Required
• 1 year of applicable office/clerical experience preferred
• Proficient in Microsoft Word, Excel, Access and PowerPoint required.
• An administrative understanding of the construction and/or engineering sector is preferred