Accounts Payable Administrator bei Ryan Building Group, Inc.

Description

Title: Accounts Payable Administrator

Department: Accounting

Position Type: Exempt

Supervisory Position: No

Reports to: Accounting Manager

Hours: ON-SITE IN FARMERS BRANCH, TX. - Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 5:00pm, plus evenings and weekends as necessary to complete all tasks required.

All employees are expected to operate within the parameters of the William Ryan Homes – Employee Handbook, Corporate Operating Policies, Business Process Model, and individual Employee Performance Plan. Employees are expected to show continuous improvement.

Position Overview

• This position is responsible for maintaining and processing timely and accurate payments to vendors.

Job Responsibilities

•  Participate as an active member of the Accounting Department team, providing insight to the Accounting Manager on improving department performance.
• Set up vendors in accordance with their contract agreements and Accounting Department procedures and policies. Verify proper approvals and sales tax information.
•  File all checks, invoices, insurance documents, and other paperwork in a logical, organized manner (by division, and then chronologically by vendor).
•  Process PO’s, invoices, check requests, and review completeness and compliance with policy requirements.
•  Check for double or overpayments by verifying proper approvals, codes/accounts, original documents when necessary, processing only current amounts due, and verifying past due amounts. Notify Accounting Manager and Division of any discrepancies.
•  Batch PO’s for payment in information system.
•  Enter EPO’s and invoices into System. Verify proper approvals and supporting documents are received.
•  Process payment checks on Division printers in accordance with approval pay policy.
•  Enter insurance documents in the information system. Forward requests for missing insurance information or insurance renewals to Division.
•  Provide additional assistance to Accounting Department, as requested.
•  Completed assigned Month-End Reports by the 5th business day of each month.

Core Competencies/Required Skills and Abilities

•  Brix Experience Highly Preferred
•  Excellent attention to detail
•  Ability to read and comprehend basic financial statements
•  Basic technology skills, including Microsoft Windows, Microsoft Excel, and other Microsoft Office Suite products.

Requirements

Required Experience/Education

• Minimum 1 year prior experience in Accounts Payable
• Associate Degree in Accounting or equivalent experience

Other Requirements (e.g. Travel, Physical Demands)

•  Minimal travel required. Employee must own or lease a vehicle and possess a valid driver’s license with insurance coverage.