Program Coordinator bei JKCF (The JKCF Foundation)

MAJOR FUNCTION

Under the direction of the Young Scholars Program Operations Lead, the Program Coordinator supports a team of educational advisers by implementing and monitoring student services identified in each Scholar’s Individualized Learning Plan (ILP).  

PRINCIPAL RESPONSIBILITIES

ILP Development, Support, and Monitoring:

1. Supports educational advisers with ILP vendor processes to include establishing contact with vendors, coordinating payments, requesting W-9 forms, collecting invoices, and maintaining contracts.

2. Accurately maintains the Young Scholars Program ILP database for approximately 130 Young Scholars; monitors annual ILP budgets, facilitates and tracks ongoing budget adjustments, and compiles data into spreadsheets and reports as needed.

3. Serves as a reviewer on assigned Scholar ILP budgets, ensuring that line items are correctly designated and there are no mathematical errors. 

4. Performs quarterly reconciliation of Scholar ILP budgets, working with educational advisers to maintain accurate numbers.

5. Collaborates with Young Scholars Program Staff to prepare quarterly budget reports and presents information at departmental meetings. 

6. Runs requested reports for the Program Managers and Directors for the purposes of accurate budgeting, forecasting, and reporting. 

7. Collects relevant data and updates the ILP Budget Guidelines on an annual basis. Assembles and distributes annual ILP letter mailing.

8. Orders ILP items for assigned Scholars and confirms receipt of technology items.

9. Maintains and handles invoicing for travel and procurement cards for the Young Scholars department.

10. Serves as liaison between educational advisers, Foundation accounting Staff, and vendors to resolve vendor-related billing issues.  

Scholar Travel, Events, and Programs:

1. Partners with Community Program Manager to maintain contact with select summer programs, negotiates rates for Young Scholars to attend partnership programs, and maintains accurate records for educational advisers regarding application details and program costs.

2. Arranges travel itineraries for summer programs, boarding school, and college visits. 

3. Actively participates in and provides administrative support during Scholar related events. 

 General:

1. Actively participates in Foundation meetings and works collaboratively with others to complete projects and goals. 

2. Special projects and other duties as assigned. 

JOB QUALIFICATIONS & REQUIREMENTS 

• Minimum of a bachelor’s degree or equivalent experience. 
• Minimum of two years’ experience in a customer service or support role, with substantial independent responsibility.  
• Previous experience in accounting or working with budgets preferred.
• Ability to work effectively with individuals and diverse groups toward accomplishment of shared goals.  Strong interpersonal skills.
• Excellent knowledge of Microsoft Office Excel (experience with pivot tables a plus).
• Strong writing, presentation, and communication skills.
• Ability to work independently and simultaneously on multiple projects within close, overlapping and/or conflicting deadlines. 
• Must be flexible team player, be detail oriented, and have excellent organizational skills. 
• The Foundation follows a 35-hour work week schedule for full-time positions. This position may require occasional additional hours during busy times and/or to meet deadlines, and any additional hours will be paid in accordance with Foundation policy and federal and state law.  
• This position will require occasional evening and weekend hours for scholarship events.