Sales & Catering Coordinator bei O'Reilly Hospitality Management, LLC

JOIN OUR TEAM!

We are proudly managed by O’Reilly Hospitality Management, LLC ("OHM")

At OHM, we are:

• A forward-thinking (and growing) company offering opportunities to engage your passions through sustainability efforts, health & wellness, community
  involvement, & philanthropic outreach efforts.
• Committed to empowering Team Members throughout all levels of leadership. Every Team Member has the opportunity to contribute in a unique way, making a real impact.
• Seeking supportive, collaborative, detailed-oriented people to join our team!

At OHM, we offer:

• 401(k) & Roth 401(k) with company match – full-time and part-time Team Members are eligible!
• Health, Dental, Vision & Life Insurance 
• Paid Time Off, including Paid Parental Leave
• Growth Potential and Career Advancement
• Hotel/Restaurant Travel Perks & Discounts!

Never wait for a paycheck again! OHM Team Members can sign up for earned wage access through DailyPay on day one!

Now Hiring: Sales Coordinator
Location: EVEN Hotel Bozeman Yellowstone International Airport

Sales Coordinator 8.1.2025.pdf

Essential Responsibilities:

• Answers telephone in professional and timely manner.

• Greets guests as they arrive at the property or the sales office. Obtains pertinent information from guests and clients for the sales manager(s).

• Serves as a point of contact for clients regarding event details, room blocks, or general inquiries.

• May at times be required to assist on hotel tours when a guest drops in to view property.

• Internally communicates client requirements, ensuring all information is accurate between client and hotel staff.

• Coordinates with clients to collect information, ensuring all details are accurately reflected in contracts and BEOs (Banquet Event Orders).

• Coordinates and maintains sales files, group information, rooming lists, prepares contracts, and sends out evaluation letters to clients after events.

• Maintains a good rapport with local civic groups and companies.

• Reports to work for scheduled shift, on time and within professional appearance standards in accordance with company policy.

• Knows and complies with all company policies and procedures pertaining to this position and its duties.

• Embraces O’Reach, OHX Experience, Green Team, Guest Service, Team Member Satisfaction, Health & Wellness, and Safety culture.

• Performs other related duties as required.

Skills & Abilities:

• Strong leadership, time management, organizational, and communication skills.

• Ability to spot and resolve problems efficiently.

• Excellent verbal and written communication skills.

• Ability to deliver results.

• Ability to work well with, as well as motivate, a variety of personality types, and maintain tact and diplomacy throughout all interactions.

• Ability to multitask and prioritize.

• Experience with relevant brand-specific PMS such as Delphi, Opera, or brand-specific CRM systems.

• Proficient in Microsoft Word, Excel, and other computer applications.

• Ability to present professionally and persuasively to individuals and groups.

• Demonstrates sound knowledge of the product and services offered.

• Works independently with self-confidence, energy, and enthusiasm at all times.

• Interacts with all levels of customers and hotel management.

• Promotes teamwork and collaboration; builds positive and strong relationships with leadership and teams.

• Able to embrace change and foster an environment conducive to change.

• Ability to work under pressure and meet deadlines.

Education & Experience:

• Bachelor’s or Associate degree preferred; Hospitality Management degree or relevant experience a plus.

• Prior sales experience is a plus but not required.

• Valid driver’s license and proof of current vehicle insurance required.

• Reliable transportation for travel to regional locations. May include vehicle or air travel for conferences, etc.

Hours:

• Due to the nature of the business, scheduling may vary and include nights, weekends, and holidays.

Physical Requirements of the Position:

• Light Work: Exerting up to 40 pounds of force occasionally, up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• Requires walking or standing to a significant degree.

• May be required to lift in excess of 40 pounds on occasion.

Physical Activity of the Position:

• Stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, picking/pinching with fingers, typing, grasping, feeling, talking, hearing, repetitive motion.

• This is a safety-sensitive position that may be subject to additional safety requirements.

Environmental Conditions:

• General interior office environment.

• Minimal distractions, primarily from phones and brief interruptions.

• Protection from weather conditions, but not necessarily from temperature changes.

O’Reilly Hospitality Management, LLC, is an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, genetic information, disability, protected veteran status or other protected classifications.