Fiscal Specialist (0080136) bei University of Hawaii, HI

About the Department

Title: Fiscal Specialist

Position Number: 0080136

Hiring Unit: ADMINISTRATION, AUXIL ENT, AUXIL ENT

Location: UH at Manoa

Date Posted: 09/05/2025

Closing Date: 09/22/2025

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities  (*Denotes Essential Functions)

1. *Serves as a Fiscal Specialist under the Office of the Vice President for Administration (OVPA), focusing on the Bookstore System. This position may require working nights, weekends, and holidays, as needed by the department.

2. *Advises Bookstore Managers regarding, federal, state, and University rules, regulations, policies, and procedures and their applications to program operations.

3. *Ensures compliance of all financial transactions with university, state, and applicable federal regulations.

4. *Develops, administers, and monitors procedures and guidelines through subordinate staff to ensure complete and accurate recordation of financial transactions -- including the monthly preparation of various reconciliations between the Kuali Financial System, the university's general ledger and subsidiary systems (Prism, the Bookstore's inventory/point-of-sale system and Banner, the university's student information system) and the research and adjustment of reconciling items as needed. 

5. *Prepares and presents monthly reports for the Bookstore to various levels of management to provide a mechanism to monitor the financial operations of the Bookstore and support operational decision-making.

6. *Plans, directs, reviews, and advises management in annual budget preparation matters based on established guidelines and input from central administration for the annual spending plan, multi-year financial forecast, and biennial/supplemental budget requests for state funds.

7. *Develops, administers, and monitors short and long-range financial planning programs for the Bookstore, capital improvements and special projects.

8. *Reviews all personnel documents and transactions to certify availability of funds and compliance with University regulations.

9. *Responsible for fiscal control and authority for various general, special and revolving fund accounts

10. Advises the Bookstore Managers on budget plans, resource allocations and administers the budget allocation process for allotments based on program needs and availability of resources.

11. Prepares and maintains data files for budgeting and reporting purposes.

12.*Prepares financial reports for audits, OHA, university bond system, and other requests.

13. Directs through subordinate staff the maintenance of all official fiscal records and documentation, controls over daily expenditures, reconciliation of balances to ensure conformity with expenditure plans, University & State guidelines.

14. *Manages daily functional control and technical review over all administrative, fiscal, procurement and property management.

15. *Reviews the details of all procurement of materials and services including emergency purchases to certify availability of funds and compliance with federal, state, and university rules, regulation, policies, and procedures.

16. Provides fiscal, policy, and internal control management of departmental purchasing cards and ensures validity of all purchasing card transactions.

17. Directs the maintenance of inventory records and preparation of inventory reports (including an annual inventory roll-forward schedule).

18. Supervises the assignment, transfer, and disposal of equipment in accordance with the University procedures.

19. *Develops, administers, and monitors the workflow of the fiscal processes to identify areas that can be streamlined for better efficiency.

20. *Ensures control of accounts, accurate balances, performs audit and closes all fiscal accounts timely. Request new accounts to meet program needs.

21. Collects statistical data to analyze and develop various administrative reports relating to program operations as necessary. Prepare financial and fiscal forecast/projections to assist in management decisions.

22. Develops and monitors reimbursement procedures requiring recharging of expenses.

23. Provides training sessions on fiscal policies and procedures.

24. Assists Bookstore managers on cost analysis and any other financial operational reporting requirements.

25. Assists with the research, development, and implementation of customized and automated financial reporting tools.

26. Other Duties as Assigned.

Minimum Qualifications:

Education and Professional Work Experience

1. Possession of a baccalaureate degree in accounting, finance, business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for accounting and/or finance; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.

Knowledge, Skills and Abilities

1. Considerable working knowledge of principles, practices and techniques in the accounting and fiscal administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

2. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting and fiscal administration.

3. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

4. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

6. Demonstrated ability to operate a personal computer and apply word processing software.

7. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

1. Ability and willingness to work beyond normal hours, including evenings, weekends, and holidays.

1. Demonstrated knowledge and/or experience of university structure, policies, procedures, and administrative rules.

2. Fiscal experience with both self-supporting and government funded programs at an institution of higher education.

To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account. Click on the "Apply” button on the top right corner of the screen to complete an application and attach required documents by the closing date:

1. Cover letter indicating how you meet the minimum qualifications;
2. Resume;
3. Names and contact information (telephone number and email addresses) of three (3) professional references in a supervisor capacity; and
4. Copy of your official educational transcript. (Official transcripts will be required if selected to fill the position.)

Note: 

The application will be considered incomplete if materials are unreadable. Late or incomplete applications will not be considered.

If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos, and PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii Office of Campus Services, and will not be returned.

Inquiries: Campus Services Human Resources Office; 808-956-6720; [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/