Administrative Assistant III, VP Academic Affairs bei Pitt Community College, NC

About the Department

Pitt Community College is seeking a detail-oriented and professional Administrative Assistant to the Vice President of Academic Affairs. Under general supervision, this role provides high-level administrative and operational support to ensure the efficient and effective functioning of the Office of Academic Affairs. The Administrative Assistant will manage daily office operations, coordinate academic and institutional initiatives, and handle sensitive information with discretion and professionalism.

Position Duties

What You’ll Do

• Provide executive-level support: calendars, meetings, travel, and correspondence.
• Prepare and edit reports, presentations, and official documents.
• Manage budgets, contracts, requisitions, and purchasing requests.
• Coordinate division-wide meetings, program reviews, and accreditation tasks.
• Maintain confidential files and academic/personnel records.
• Track deadlines, projects, and action items for Academic Affairs.
• Serve as primary liaison for faculty, staff, students, and external partners.
• Support special projects, initiatives, and college committees.

Our Values:

At Pitt Community College, our culture is built on excellence, collaboration, innovation, accountability and a student-centered focus. We expect our employees to embrace the following cultural statements:

• Every role contributes to student success.
• We treat one another with respect and work together as one team.
• We embrace creativity, adaptability, and new ideas to stay relevant.
• We act with integrity, accountability, and responsible stewardship.
• We put students first, designing programs and services that help them thrive in college, career and life.

Other Qualifications

What We’re Looking For

Required:

• Bachelor’s degree in Communication, Business, or related field.
• 3+ years administrative support experience.
• Proficiency in Microsoft Office Suite.

Preferred:

• Experience in higher education or NC Community College System.
• Familiarity with Ellucian Colleague.
• Knowledge of academic/curriculum processes & accreditation standards.