Administrative Assistant (On-Site) bei Idahoan Foods

Come join our table!

At Idahoan Foods, we bring people and families together by providing high quality, convenient food that delights and nourishes lives. As a top 20 household penetration CPG brand, when you join our table, you’re joining a team that aims high and values collaboration, continuous improvement, sustainable sourcing and innovation, active engagement in the community, and doing the right thing. We understand that it’s our team members that serve as the foundation of our ambitious future and we’re committed to knowing you, growing you, and celebrating you.

Job purpose
This position is responsible for the professional and efficient management of the corporate office front desk. Answers incoming telephone calls and receives messages as well as greeting visitors, vendors, clients, job candidates and customers. Manages special administrative projects as well as overflow work from departments, including, data entry, company mail, internet research tasks and office support.

Main Responsibilities

• Receptionist: Ensures reception station is staffed or provides clarity on point of contact, as needed. Demonstrates outstanding communication, interpersonal customer service and organizational skills when working with internal team members as well as external visitors, vendors, job applicants, and customers. Ensures completion of paperwork, sign-in and security procedures.
• Administrative/Office Support: Performs routine office tasks necessary for the smooth operation of a professional office environment, including communication with building tenants and partnership with Property Management. Manages building maintenance at corporate by ensuring the facility is in working order. Orders and maintains supplies for the office and employee kitchen
• Assists with clerical tasks including utilization of the telephone system and features, proofreading, data entry, and internet research.
• On an as needed basis, assists with ordering breakfast and lunch for various department meetings. Planning and executing company events for HR.
• Company Mail: Prepares and processes outgoing mail and packages. Tasks include accurate weighing, coding, sorting, affixing postage, addressing, preparing certified/overnight/return receipt mail as well as ordering shipping and office supplies. Sorts delivered mail into appropriate employee mailbox. Signs for deliveries when necessary and notifies recipients. Assists sales departments with product mailers and building care packs
• Assists in managing all other office responsibilities as needed and directed.

Qualifications/Required Skills

• Education and/or Experience: This position requires a high school diploma or general education degree (GED), or one to three years related experience and/or training. Knowledge of administrative and clerical procedures. Preferred Notary Certificate of Commission for the state of Idaho, or willingness to obtain one.
• Communication Skills: Organizes and expresses thoughts clearly and concisely both orally and in writing. Listens, provides and receives positive and constructive feedback. Is friendly, courteous and professional in all interactions. Prepares formats, proofreads and edit documents in a professional manner. Demonstrates excellent telephone skills, and thorough knowledge of grammar, spelling, and punctuation.
• Reasoning Ability: Strong analytical, quantitative, communication, problem solving, and technical skills. Able to creatively apply experience, common sense, and a strategic business perspective to a variety of situations, processes, and people. Must possess basic math skills.
• Decision Making: Demonstrates the self-confidence and maturity to make decisions and solve problems with independence, while respecting confidentiality in discussing sensitive staff and organizational matters. Organized and able to manage and prioritize multiple projects and related decisions with little direction.
• Computer Skills: Essential skills include PC experience using Windows applications, including Word, Excel, PowerPoint, Internet Explorer, and Microsoft Outlook.

Other Details
Work Environment: The position is located in a corporate business office environment with moderate noise levels and requires sitting at a desk for extended periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required to maintain standard business hours Monday through Friday.

Alignment with Core Values of the Company

• Respect & Value Our People
• Stay in Front of Change While Reducing Costs
• Delight Our Customers
• Food Quality & Safety

Benefits

• Bonus Potential
• Medical, Dental, Vision Insurance for full-time team members
• PTO (Vacation, Sick, and Holidays) for full-time team members
• 401K match
• Company paid disability and life insurance policies
• Paid maternity and parental leave

Approach to Flexible Work
The majority of our roles are primarily located in one of our manufacturing facilities or in our corporate office in Idaho Falls, Idaho, offering us the ability to effectively collaborate, innovate, and develop the next leaders of Idahoan Foods.

While we want to capitalize on purposeful in-person days, we also value flexibility and appreciate that it can mean something different to everyone based on your unique circumstances. That’s why at Idahoan we focus on meaningful conversations between you and your manager to identify what works best for the business, team, your role, and your personal needs. Within our manufacturing workforce, we follow our process for time off requests and working within our attendance policy. Those same elements apply outside of manufacturing, but your position may offer some additional flexibility to work remotely at times.

Equal Opportunity
We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.