Contract Administrator bei SITA Switzerland Sarl

WELCOME TO SITA

We're the team that keeps airports moving, airlines flying smoothly, and borders open. Our tech and communication innovations are the secret behind the success of the world's air travel industry.

You'll find us at 95% of international hubs. We partner closely with over 2,500 transportation and government clients, each with their own unique needs and challenges. Our goal is to find fresh solutions and cutting-edge tech to make their operations run like clockwork. Want to be a part of something big?

Are you ready to love your job? The adventure begins right here, with you, at SITA.

WELCOME TO SITA

We're the team that keeps airports moving, airlines flying smoothly, and borders open. Our tech and communication innovations are the secret behind the success of the world's air travel industry.

You'll find us at 95% of international hubs. We partner closely with over 2,500 transportation and government clients, each with their own unique needs and challenges. Our goal is to find fresh solutions and cutting-edge tech to make their operations run like clockwork. Want to be a part of something big?

Are you ready to love your job? The adventure begins right here, with you, at SITA.

ABOUT THE ROLE & TEAM

Contract Administrator position sits within SITA’s Standard Orders Team, reporting to the Team Lead as part of the Americas Business Development group. The role supports SITA customers throughout North, Central, and South America, working closely with Sales and Operations on requests related to existing contracts.

You’ll play a vital part in supporting colleagues by ensuring all customer change requests are handled according to requirements, contract terms, and the latest corporate guidelines. Your main responsibility will be overseeing the entire change request lifecycle—from preparing price quotes and change orders to obtaining purchase orders and facilitating billing. While it’s not primarily a customer-facing position, there may be occasions where you participate in calls to discuss specific details with customers.

WHAT YOU WILL DO

• Coordinate with various stakeholders and manage all administrative activities involved in contract change requests, ensuring each step is completed accurately and on schedule, complying with contracts and corporate standards.
• Simultaneously, manage multiple requests, performing the necessary actions at each stage.
• Perform various financial and administrative tasks, beginning with understanding of the customer needs from the received request, reviewing contract terms and conditions, and requesting costs input from internal teams and quotes from suppliers.
• Accurately gather all costs and generate a price quote and/or a change request with tailored assumptions, terms and conditions, following the business approval process.
• Track progress of each request, provide regular updates to SITA managers and stakeholders, and escalate issues when necessary to ensure timely resolution.
• Perform daily administrative tasks according to Standard Orders Team workflow, including prompt reporting to stakeholders, end-users, and processing billing submissions.
• Prepare reports, assist with presentations related to change requests, and distribute documents to appropriate parties.
• Support the resolution of any issues related to the change request process.

WHO YOU ARE 

• Technical, Associate, College, or University degree—or equivalent professional experience—in Business Administration, Accounting, Finance, Economics, Computer Science, IT, Telecommunications, or Engineering.
• Minimum 1-2 years experience in administrative tasks in finance, billing, contract management, compliance, pricing, proposals or project management.
• Fluency in English, with strong abilities in conversations, meetings, emails, and document editing.
• Comfort with process-oriented environments, following rules, guidelines, and procedures.
• Intermediate experience with Microsoft Outlook, Word, and Excel.
• Ability to collaborate with colleagues from different teams and suppliers and commitment to teamwork, results, and thriving in a dynamic corporate environment.
• Basic knowledge of Spanish is a plus.
• Familiarity with PowerPoint, Power BI, and Salesforce is a plus.

WHAT WE OFFER

We're all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We're really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.

🏡 Flex Week: Work from home up to 2 days/week (depending on your team's needs)

⏰ Flex Day: Make your workday suit your life and plans.

🌎 Flex-Location: Take up to 30 days a year to work from any location in the world.

🌿 Employee Wellbeing: We have got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.

🚀 Professional Development: Level up your skills with our training platforms, including LinkedIn Learning!

🙌 Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.

SITA is an Equal Opportunity Employer. We value a diverse workforce. In support of our Employment Equity Program, we encourage women, aboriginal people, members of visible minorities, and/or persons with disabilities to apply and self-identify in the application process.