Office Admin bei Prodapt

Prodapt is the largest and fastest-growing specialized player in the Connectedness industry, recognized by Gartner as a Large, Telecom-Native, Regional IT Service Provider across North America, Europe and Latin America. With its singular focus on the domain, Prodapt has built deep expertise in the most transformative technologies that connect our world. Prodapt is a trusted partner for enterprises across all layers of the Connectedness vertical. Prodapt designs, configures, and operates solutions across their digital landscape, network infrastructure, and business operations – and craft experiences that delight their customers. Today, Prodapt’s clients connect 1.1 billion people and 5.4 billion devices, and are among the largest telecom, media, and internet firms in the world. Prodapt works with Google, Amazon, Verizon, Vodafone, Liberty Global, Liberty Latin America, Claro, Lumen, Windstream, Rogers, Telus, KPN, Virgin Media, British Telecom, Deutsche Telekom, Adtran, Samsung, and many more. A “Great Place To Work® Certified™” company, Prodapt employs over 6,000 technology and domain experts in 30+ countries across North America, Latin America, Europe, Africa, and Asia. Prodapt is part of the 130-year-old business conglomerate The Jhaver Group, which employs over 30,000 people across 80+ locations globally.

We are seeking a detail-oriented and proactive Office Administrator to ensure smooth day-to-day operations across administrative, procurement, and employee support functions. This role will involve coordinating purchase requests, supporting contract execution, managing office mail and maintenance, generating ERP reports, and assisting with employee services and company events.

Key Responsibilities

• Procurement & Contracts

  • Assist with processing purchase requests and follow-up with vendors.

  • Support contract execution by coordinating documentation, approvals, and record-keeping.

• Office Operations

  • Handle incoming and outgoing mail and courier services.

  • Coordinate office maintenance, repairs, and vendor services to ensure a safe and efficient workplace.

  • Manage office supplies inventory and reordering.

• ERP & Reporting

  • Generate and update reports through the ERP system as required.

  • Ensure accuracy of data entry and maintain relevant administrative records.

• Employee Support

  • Provide administrative support to employees including travel coordination, expense submissions, and general inquiries.

  • Assist new employees with onboarding logistics.

• Event & Engagement Support

  • Assist in planning and executing internal events, meetings, and employee engagement activities.

  • Coordinate logistics such as catering, venue, and communication.

Qualifications

• Bachelor’s degree or equivalent experience in Business Administration, Office Management, or related field.

• Prior experience in an administrative or office coordination role preferred.

• Familiarity with ERP systems and reporting tools is a plus.

• Strong organizational and multitasking skills.

• Excellent communication skills, both verbal and written.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Ability to work independently with a high level of attention to detail.