Purchasing & Contracts Coordinator bei Trinidad Benham
Trinidad Benham · Denver, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Denver
The Purchasing & Contracts Coordinator plays a key role in managing purchase contracts, vendor relationships, and shipping logistics within an agriculture-based business. This position supports the full lifecycle of purchasing—ensuring accuracy in contracts, timely deliveries, and proper documentation. Success in this role requires a strong eye for detail, excellent organizational skills, and the ability to manage both contractual and financial workflows in a fast-paced, commodity-driven environment.
Key Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Draft, review, and manage purchase contracts, ensuring accuracy in pricing, quantities, and shipping timelines.
- Monitor contract status, track amendments, and ensure compliance with agreed terms.
- Coordinate with vendors to confirm execution and resolve discrepancies.
- Issue shipping instructions to ensure timely delivery to company facilities.
- Monitor shipping reports and address any delays or issues proactively.
- Organize and file all shipping and contract documentation in Global Search.
- Maintain and update the Vendor Master database with current contact and business details.
- Act as the primary contact for vendors regarding contracts, payments, and shipping coordination.
- Accurately process vendor invoices and assist with weekly check runs.
- Ensure all purchase and shipping records are organized, accessible, and audit-ready.
- Maintain compliance with both internal processes and external regulatory requirements.
- Generate and distribute regular reports on contract statuses, shipments, and vendor accounts.
- Perform other duties as assigned by management.
Skills, Knowledge and Expertise
EDUCATION AND FORMAL TRAINING:
- High School Diploma or equivalent, required.
- College Degree in related field, preferred.
- 2–5 years of experience in purchasing, contracts administration, or supply chain operations—preferably within an agriculture or commodity-based industry.
- Proficient in Microsoft Office (Excel, Outlook, Word); experience with document management systems such as Global Search is a plus.
- Familiarity with shipping documents, vendor payables, and purchasing systems.
- Excellent attention to detail, organizational skills, and the ability to manage multiple deadlines.
- Strong communication and negotiation abilities.
KNOWLEDGE, SKILLS, AND ABILITY:
- High level of accuracy in data entry and contract oversight.
- Ability to work independently while coordinating with cross-functional teams.
- Strong follow-up and issue resolution capabilities.
- Commitment to continuous process improvement and operational efficiency.
Benefits
- Employee-owned
- Advancement Opportunities
- Insurance coverage that includes medical, dental, vision and life insurance and flexible spending accounts
- 401(k) with employer match
- Paid holidays and competitive vacation/sick pay plans
- Tuition assistance program
- Employee stock ownership program (ESOP)
