Facilities and Fleet Assistant bei Barry Isett & Associates Inc.

Description

Barry Isett & Associates (Isett) is an employee-owned multi-discipline engineering/consulting firm headquartered in Allentown, PA, with additional offices throughout eastern and central PA. Isett associates get the opportunity to perform meaningful work that helps enrich our community each and every day. Our company is a values-based organization which has been recognized for its award-winning culture through several regional and statewide programs:

• Best Places to Work in PA (annually since 2019) 
• The Morning Call’s Top Workplaces (annually, since 2013) 
• Empowering Women Award by Central Penn Business Journal and Lehigh Valley Business (2023)
• Philadelphia Inquirer’s Top Workplaces (2023)
• Corporate Citizen of the Year (by the Lehigh Valley Business Journal) 
• The Societas Award for Responsible Corporate Conduct (for Ethics). 

Benefits

• Career advancement and continuing education opportunities
• Employee engagement events and parties
• Work-life balance & flexible working schedules
• Paid vacation/holiday/sick time
• Employee Stock Ownership Plan (ESOP)
• Medical, dental, vision, life, and disability insurances
• Discounted and/or free Isett wear
• Parental leave
• 401k/Roth match

As a multi-discipline firm, Isett provides a full range of engineering and consulting services, including civil, structural, mechanical, electrical, plumbing, environmental, geotechnical, and municipal engineering, surveying, landscape architecture, code enforcement, plan review, construction management, construction materials testing, and grant writing services to clients throughout the Mid-Atlantic region.

We have an opportunity for a Facilities and Fleet Assistant to join the Facilities team. This role supports the management of company vehicles and facilities by coordinating vehicle assignments, maintenance, and documentation, while also assisting with vendor communications, safety compliance, and general office support. The position requires strong organizational skills and the ability to handle a variety of operational tasks efficiently. 

Responsibilities include but are not limited to

• Coordinate onboarding and documentation for employees assigned company vehicles
• Maintain vehicle records, mileage logs, and service schedules
• Process insurance cards, EZPasses, decals, and car wash accounts
• Schedule vehicle maintenance, repairs, recalls, and loaner vehicles
• Handle accident claims, violations, and emergency situations
• Support vehicle cleanliness and safety compliance across office locations
• Communicate with vendors for detailing, towing, and other services
• Assist with vehicle trade-ins and monitor inventory of safety items and spare keys
• Act as liaison between Facilities Director and building services as needed
• Participate in safety trainings and assist with snow/ice removal during inclement weather

Requirements

• High school diploma required 
• Valid driver’s license
• Strong computer literacy, including advanced skills in Microsoft Word and Excel
• Intermediate proficiency in other Microsoft Office applications
• Excellent oral and written communication skills
• Strong editing and proofreading abilities
• Highly organized with strong planning and prioritization skills
• Ability to maintain confidentiality and handle sensitive information
• Comfortable working independently and collaboratively across departments
• Capable of performing moderate physical tasks and operating a vehicle

We are an equal opportunity employer and welcome applications from all qualified candidates. We are committed to a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), nation origin, age (40 or older), disability or genetic information (including family medical history).