Gas Project Coordinator bei Unitil

Coordinate and plan the flow of information and facilitate resolution to customer related requests for gas related inquiries including; gas line extensions, new gas services, gas service relocates. Assists supervisory staff with coordination and planning of company driven gas projects and efforts. Prepares associated documents and ensures project tracking data bases are accurately maintained. Collaborates with co-workers and personnel from other departments to insure the effectiveness and efficiencies of internal processes and to provide satisfactory service to customers. Ensures that all work activities and interactions with customers and co-workers reflect the highest standards for conduct and professionalism.

Time %

End Results

95%

Project Coordination: Coordinates, assembles, and organizes information pertaining to all customers requests relating to gas service needs to ensure accurate information is collected and processed within the operations center. Ensures that the customer meets certain administrative obligations and provides the customer with accurate and timely information relative to company requirements. Proactively seeks to follow up on outstanding administrative issues and status of projects or service requests.

• Seek, collect, and record accurate data and information from customers, contractors, plumbers and consultants regarding gas service requests. 
• Establish, prepare, and organize data base records and documents for the purpose of timely inspections and designs by the supervisory staff. 
• Provide guidance and instructions to customers, contractors, plumbers, city and town plumbing inspectors, and consultants relative to company gas service policies, processes, schedules, constructions standards, and costs. 
• Prepare and/or finalize accurate letters, estimates, and authorizations associated with customer projects. 
• Monitor customer payments and refunds. 
• Prepare and submit gas customer easements to the proper registry of deeds.  Maintain easement file.
• Prepare accurate gas meter orders within the customer information system. 
• Monitor and update the status of customer related projects within associated data base system(s) and distribute associated reports and records as needed.  
• Accurately update costing factors within estimating models to reflect most recent changes in labor and material costs. 
• Assist supervisory staff with scheduling appointments, making phone calls, and miscellaneous project initiatives.  
• Assist Service Dept with the systematic program by sending form letters and tracking appointments
• Assist Operations with various compliance driven programs and insure accurate updates to the CMS system.

5%

Undertakes and completes assignments and special projects as assigned by supervisors and management.     Provide routine support for any functional areas within Gas Operations as directed by supervisory or management staff to include Storm Assignment Role. Storm Assignments could require extended hours over multiple days in a separate Storm Assignment Role. 

• Associates Degree in Business or equivalent work experience. 
• Minimum of 2 years of progressively responsible related experience. 
• Proficient at personal computer software such as Excel, Word, PowerPoint and other desktop and information systems. 
• Demonstrate strong communication, organizational, interpersonal, and problem-solving skills. 
• Experience with a Customer Information System such as EnQuesta
• Proficient with a work order management system