Part-time Clerk Typist -19.5 hours - Community Education bei Williamsville Central School District

19.5 hours per week

Initial hours of assignment:    

• Monday: 12:00pm – 4:00pm
• Tuesday: 3:00pm – 7:00pm (during sessions)
• Tuesday: 12:00pm – 4:00pm (between sessions)
• Wednesday:  12:00pm – 4:00pm
• Thursday:  12:00pm – 4:00pm
• Friday:  9:30am – 1:00pm

12 months per school year 

Typical Work Activities:

• Responsibility and management for determined sections of the Community Education catalog.
• Consistently monitor class status and communicate confirmations, cancelations, postponements to instructors, students and school buildings.
• Review incoming course proposals.
• Responsible for recruitment of future instructors including schedule, course fees and salary.
• Handle registrations, transfers and cancelations for students.
• Coordinate with all buildings in the district to schedule class locations.
• Arrange for class equipment necessary for classes.
• Must have excellent customer service skills both on the phone and in-person. Must be outgoing and comfortable with interpersonal communications.
• Conducting monthly feedback calls to students.
• Support onsite coordination and supervision of summer WOW program
• Set-up and take down of remote WOW office
• Responsible for payroll, reimbursement claim forms and expense reports for summer instructors
• Proofreading catalog for accuracy in specific course information
• Organizational skills
• Strong computer skills
• Working knowledge of office equipment

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing. 

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position. 

• Ability to interact in a professional manner with staff and business people;
• Must have excellent phone etiquette skills;
• Must have excellent organizational skills;
• Must have excellent interpersonal skills;
• Strong computer skills including knowledge of Microsoft Word, Excel, and Power point is required;
• Must be able to maintain confidentiality;
• Ability to greet public in a pleasant and professional manner;
• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
• Proficiency in MS Office Suite to accomplish a variety of clerical tasks;
• Regular attendance is a must.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.