Finance Specialist bei City of Springfield, Ohio

About the Department

The Finance Specialist is responsible for providing professional accounting, purchasing, and administrative support to ensure effective, efficient, and accurate financial operations for the City of Springfield. This position will focus on accounting processes and purchasing/procurement functions, supporting both internal City departments and external vendors.

Supervision Received
Reports directly to the Assistant Finance Director and/or Senior Accountant.

Position Duties

Responsibilities include, but are not limited to:

•  Perform accounting functions including accounts payable, accounts receivable, general ledger postings, and reconciliations.
•  Process requisitions, purchase orders, and vendor payments while verifying accuracy of documentation.
•  Manage vendor records, contracts, and assist with issuing reporting such as 1099s.
•  Assist in the preparation of monthly, quarterly, and annual financial reports.
•  Support the annual audit process, including preparation of financial statements and auditor requests.
•  Ensure compliance with City purchasing policies, Ohio Revised Code requirements, and established procurement procedures.
•  Coordinate purchasing activities, including bidding processes, RFPs, and vendor selection with City departments.
•  Provide purchasing support for goods and services ranging from office supplies to large capital equipment.
•  Review invoices, contracts, and purchasing documentation for accuracy and compliance.
•  Cross-train within the Finance Department to ensure coverage of critical financial and purchasing functions.
•  Provide responsive customer service to staff, vendors, and residents regarding financial and purchasing inquiries.
•  Other related duties as assigned.
  

Minimum Qualifications

Education and Experience:

•  High School graduate or GED required.
•  Associate’s degree in Accounting, Finance, Business Administration, Public Administration, or a closely related field preferred.
•  Experience with finance concepts, accounting practices, or general business operations.
•  Any combination of training and/or relevant experience in a similar field may be considered.

Other Qualifications

Knowledge Of:

• Governmental accounting principles (GAAP) and financial reporting.
• Public purchasing procedures, competitive bidding, and contract compliance.
• Accounts payable/receivable systems and general ledger processes.
• Basic records management and office practices.

Ability To:

• Work accurately with numbers, reconciliations, and detailed transactions.
• Interpret and apply City purchasing policies and applicable laws.
• Prepare and analyze financial reports.
• Communicate effectively both orally and in writing.
• Carry out written and oral instructions.
• Maintain effective working relationships with staff, vendors, and the public.

Technical Skills:

• Proficiency with Microsoft Office Suite.
• Experience with ERP/financial systems (Oracle Cloud or similar) preferred.

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