Program Assistant (A) (10 mos) bei The College of New Jersey

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer and is dedicated to the goal of building a culturally diverse staff committed to teaching and working in a diverse environment, and strongly encourages applications from women, minorities, individuals with disabilities and veterans.

Close Date: September 12, 2025
Job Title: Program Assistant (A) 10 mo
NJ CSC Job Title & Code: 80080 - Program Assistant (A) 10 mo
Job Category: CWA full-time, 35 Hour Workweek, Non-Exempt
Class Code: 16
Internal Salary Range: $45,146.92 - $65,244.42
External Salary Range: $45,146.92 - $51,175.17 (Steps 1-4)

The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. 

The external salary range is used for candidates who are not NJ state employees who meet the requirements below. 

Position Summary:

The Program Assistant for Communication & Engagement position resides in the School of Business, and reports to the Assistant Dean. The School of Business enrolls over 1600 students, with 43 full-time faculty and a over 30 professionally-qualified adjuncts across our five academic departments.

The Program Assistant for Communications and Engagement will manage the School of Business communications and social media accounts and provide supplemental support for academic departments, course scheduling, and enrollment.

Examples of work include: coordination of annual events such as the Women's Leadership Summit, support of undergraduate marketing and retention efforts, social media account management and writing/managing the long-running weekly newsletter "This Week's Business." The program assistant may also support faculty searches and/or gather data for decision-making by the chairperson or the dean’s office.

Main Responsibilities:

·       Social media, communication, and engagement duties:

o    Advance the mission and reputation of the business school through managing all social media accounts and monitoring analytics; serve as editor for weekly student and seasonal alumni e-newsletters; and plan external and internal communications.

o    Support undergraduate and graduate marketing and retention efforts through communication channels. Support school-wide events such as the Mayo Business Plan Competition and Women's Leadership Summit

·       Academic department support:

o    Provide support services to department chairs and faculty (full-time & adjunct); assist students in locating resources; maintain confidential records.

o    Support departmental meetings and events.

o    Support course scheduling and new student enrollment.

o    Provide organizational support for faculty searches, arrange virtual and campus interviews, and prepare relevant documents as needed.

o    Prepare adjunct contracts and maintain adjunct records.

o    Orient new faculty to office and technology resources.

o    Prepare textbook requisitions, communicating with vendors and faculty as needed.

·       Campus relations:

o    Establishes liaison and maintains cooperative working relationships with other staff or areas whose functions impact assigned responsibilities, such as the Office of College Marketing and Brand Management, Records & Registration, Admissions, etc.

·       Office assistance:

o    Assign and monitor student workers and graduate assistant tasks, ensuring compliance with college procedures.

o    Provide primary and backup support services to the Dean’s Office as needed, including graduation and other special events.

o    Consult with the supervisor to discuss progress and continuous process improvement.

o    Gather and monitor data on projects and for annual reporting.

o    

·       Works Independently:

o    This role is supervised by the Assistant Dean, with next-level supervision by assigned department chairs. In between short, guiding discussions, it is expected that this staff member will work independently to complete assigned responsibilities

o    Periodic supervision of student workers/graduate assistants

·       Required Qualifications:  

o    Proficiency with social media platforms and social media management tools, Microsoft Office, and Google suites.

o    Strong interpersonal and communication skills, both written and verbal.

o    Ability to maintain confidentiality and discretion in professional environment.

·       Education and/or Experience: -

o    Bachelor’s Degree preferred; Associate’s degree and/or equivalent years of related experience considered.

o    3+ years of experience in using social media management tools and analytics platforms, with proof of previous work.

o    Experience working in higher education a plus.

Persons with disabilities may request reasonable accommodations in order to perform the essential functions of the position. If the requested accommodation(s) cannot be made because it would cause the employer undue hardship, the applicant may not be eligible for the position.

Employer Qualifications:

·       Final offer of employment is contingent upon the successful completion of a background check and reference checks.

·       Residency Requirement: In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees in certain positions (faculty exempt) are required to obtain New Jersey residency within one (1) year of employment. Applicants must meet the requirements listed. 

About TCNJ

TCNJ is a highly selective institution that has earned national recognition for its commitment to excellence. Founded in 1855, TCNJ has become an exemplar of the best in public higher education and is consistently acknowledged as one of the top comprehensive colleges in the nation. TCNJ currently is ranked as one of the 75 "Most Competitive" schools in the nation by Barron's Profiles of American Colleges and is rated the No. 1 public institution in the northern region of the country by U.S. News & World Report. TCNJ was named the #10 value in public higher education by the Princeton review in 2009 and, in 2006, was awarded a Phi Beta Kappa chapter - an honor shared by less than 10 percent of colleges and universities nationally. A strong liberal arts core forms the foundation for programs offered through TCNJ's seven schools - Arts & Communication; Business; Education; Humanities and Social Sciences; Science; Nursing, Health, and Exercise Science; and Engineering. TCNJ faculty members are teacher-scholars who share a commitment to liberal learning. TCNJ is located within an hour, by train, of New York City and Philadelphia. The College's campus is set on 289 tree-lined acres in suburban Ewing Township and is known for its natural beauty and has 39 major buildings.

Employee Benefits:

As a member of The College of New Jersey Community, you will be a part of an exciting and rewarding public university career. Eligible full-time employees will be able to take advantage of a generous benefits package that includes health, welfare, and retirement benefits, including:

• Comprehensive benefit plans covering medical, dental and prescription plans
• Generous leave entitlements program and Energy Savings Program 
• Employee and dependent Tuition Waiver and Reimbursement Program
• Pension, retirement, and deferred compensation plans, group life insurance
• Employee Assistance Program (EAP)
• Employee affinity groups
• New Jersey State Employee Discount Program (Pet insurance, cell phone plan discounts, discounted amusement park tickets, etc.)
• Access to extensive learning opportunities 

To view a comprehensive list of benefits available to employees, visit our Health Benefits Plans and Programs page to learn more!

Application Instructions

Qualified candidates should apply online and submit a letter of interest, resume (CV), as well as the names and contact information for three professional references. Applications will be considered until a viable candidate is selected.  

SAME Applicants

If you are applying under the New Jersey "SAME" program, your supporting documents (Schedule A or B letter), resume (CV), as well as the names and contact information for three professional references by the closing date listed above to: [email protected].  For more information on the SAME program visit their website at: https://nj.gov/csc/same/overview/index.shtml, email: [email protected], or call CSC at: 833-691-0404.