Administrative Assistant - Rehab Services bei Helen Keller Services

Are you ready to make a difference in your community?  Do YOU want to work on a team that is committed to empowering individuals?  At Helen Keller Services, our employees work in an environment that is more than just a workplace, it’s a community. 

Since 1893, Helen Keller Services (HKS) has been committed to improving the lives of individuals who are blind, visually impaired, or have combined hearing and vision loss.  

Helen Keller Services for the Blind is currently seeking a full-time Administrative Assistant to join our Rehabilitation Services department located in Hempstead, NY. 

SUMMARY
Responsible for supporting the execution of HKS’s Mission, goals, and objectives through the delivery of high-quality administrative and program support for the Rehabilitation Services Department, with a strong focus on the Adaptive Living Program (ALP). The Administrative Assistant plays a critical role in maintaining accurate records, managing data in NYSCB’s inFormed system, assisting with outreach and support group coordination, and ensuring smooth daily operations to help clients with visual impairments receive timely and effective services. The Administrative Assistant must demonstrate a sincere commitment to HKS’s Mission and Values and conduct him/herself at a high professional level at all times, projecting a positive image of HKS internally and externally.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responsible for the development and execution of administrative functions within his/her span of control in accordance with HKS’ Mission and Strategic Objectives. Specifically, responsible for:

• Supporting the Adaptive Living Program (ALP) through administrative tasks including report uploading, service tracking, and data entry into NYSCB’s inFormed database.
• Creating, managing, and submitting service authorizations in collaboration with rehabilitation instructors and NYSCB staff.
• Assisting with the preparation and submission of monthly program reports, including unit summaries and service data tracking.
• Ordering adaptive equipment for VRT and O&M staff.
• Maintaining organized digital and physical client records in accordance with agency policies and confidentiality standards.
• Making outreach and reminder calls for support groups, client workshops, and special events.
• Assisting with the creation and distribution of outreach materials (flyers, emails, mailings) to promote services and events.
• Supporting internal communication between rehabilitation staff, program leadership, and other departments.
• Performing other administrative duties as assigned to support the overall function and success of the Rehabilitation Services Department.

Responsible for other administrative duties as assigned to support the overall function and success of the Rehabilitation Services as may be assigned or requested by his/her immediate supervisor and/or the Director of the Department.