Executive Assistant bei 84200-College Food Service

Special Instructions to Applicants:

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:
The Executive Assistant for the Boniuk Institute for the Study and Advancement of Religious Tolerance will provide complex and diversified administrative support to the Institute’s director. Primary duties include maintaining the director’s calendar, making travel arrangements, writing correspondence on behalf of the director, and other administrative tasks. They will anticipate the needs of the director and proactively solve problems. The Executive Assistant will provide support to the Institute director in her multiple roles—that of Institute director, Rice University faculty member, and public scholar—and will serve as her representative to the campus and broader community.

Ideal Candidate Statement:
The ideal candidate is a highly organized and detail-oriented professional who has experience managing complex calendars, writing and editing professional communications, handling sensitive correspondence with the utmost discretion and professionalism, and is competent in routine budgetary tasks.

Workplace Requirements:
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University for 20 hours per week. Per Rice policy 440, work arrangements may be subject to change.

This is a Part-Time, Benefits-Eligible position, with a 20-hour per week schedule.

Hourly Hiring Range: $23.41 to $27 (20 hours a week)

*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Position is eligible for benefits

Minimum Requirements:

• High School Diploma or equivalent
• 2+ years of related professional experience
  • In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis

Skills:

• Demonstrated administrative experience, including advanced computer skills and experience with office software and email applications
• Excellent verbal and written communication skills, including editing and proofreading
• Excellent planning and organizational skills
• Ability to take initiative and ownership of projects
• Demonstrated ability to handle sensitive issues and maintain confidentiality
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact
• Ability to multi-task, adapt to changing priorities, and meet deadlines

Preferences:

• Bachelor’s degree
• Experience in a higher education environment
• Proficiency in utilizing Microsoft Office products (i.e., Word, Excel, PowerPoint)
• Excellent writing skills

Essential Functions:

• Plans and schedules calendar and resolves calendaring conflicts
• Serves as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keeps the supervisor informed of all matters requiring their attention
• Composes correspondence to a variety of constituencies and key stakeholders; develops, reviews, and edits presentations and documentation; independently researches and analyzes associated issues and/or compiles materials needed for presentation and/or decision-making purposes
• Manages complex business travel in compliance with unit, university, and sponsor policies
• Manages multiple projects simultaneously
• Anticipates and tracks initial dates, events, and associated action items; follows up with appropriate parties on behalf of the supervisor to ensure deadlines are met
• Performs all other duties as assigned

Additional Functions:

• Provides academic support to the director, including course preparation/administration
• Maintains the director’s personal website by making occasional textual updates
• Helps prepare formal remarks and/or PowerPoint presentations for speaking engagements and other high-profile events
• Independently maintains the director’s Curriculum Vitae by entering updates and following appropriate style guidelines
• Processes PCard expenses and personal reimbursements from travel and other university business
• Assists with publicity efforts for books or other materials by corresponding with book press, coordinating book orders and mailings, etc.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or [email protected] for support.

If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.