Accounting Assistant II bei Blue Ridge Community and Technical College, WV

About the Department

The incumbent will mainly focus on processing of financial/business forms for the accounts payable and purchasing functions at the college.   The employee will independently perform prompt and accurate review and processing of invoices, IETS, travel settlements, and other purchasing documents. 

This position serves as the institution’s primary resource for invoice processing. The position will serve in the support role of assisting travelers with preparation of travel purchases, and auditing travel settlements. This position reports directly to the Contract and Procurement Specialist and will assist in various accounting functions, including audit preparation and reporting. This position serves as the main point of contact for all staff inquiries related to accounts payable and travel matters. 

This position is housed at the main campus, but may report to all Blue Ridge CTC locations as required to meet the needs of the position. This position may include managing a virtual office, as needed.

Position Duties

This position will perform the following:

• Independently coordinates and ensures that all invoices submitted are complete and accurate, and are paid in a timely and expeditious manner.
• Processes, codes, and enters invoices and receipts for Accounts Payable transactions, reviewing for accuracy, contractual compliance (if applicable), and proper documentation; researches lost payments.
• Matches and reviews vendor invoices to requisitions and P.O.’s; auditing for compliance with State and agency guidelines; aiding in file maintenance and scanning; as well as paying and reconciling monthly invoices by P-Card. 
• Recognizes, identifies, and resolves invoices that are not in compliance with State invoice requirements.
• Ensures transactions are administratively compliant with institutional policies, using established guidelines and processes.
• Finds and researches inconsistencies in transactions and contacts departments/college for additional information.
• Verifies and processes travel settlements in a timely manner to ensure compliance and accurate travel reimbursement processing; reconciles final travel settlements with travel authorizations to ensure completeness and compliance. 
• Provides accurate documentation preparation and records management relative to the AP/Purchasing functions in accordance with records retention policies and procedures.
• Prepares and assists in preparing various financial or administrative reports.
• Checks, corrects, and maintains a variety of financial and other business records and documents.
• Interacts with, and responds to customers with routine questions or problems related to specific accounting functions.
• Provides responsive and courteous customer service to all internal and external customers who may be in contact with the Finance Department staff. 
• Serves in supporting role to assist P-card Coordinator with end of statement duties.
• Receives goods and services, as needed in the absence of the full-time Receiver at the Main Campus and occasionally at the Tech Center Campus. 
• Serves in the support role of assisting travelers by providing travel training.
• Serves as the backup purchaser for the College.
• Serves as the cell phone contact for employer-issued cell phones
• Performs other finance duties related to the year-end and audit completion.
• Annual Inventory Counter: Assists finance staff accountants with fixed asset tracking at Headquarters and Tech Center campuses. Records and identifies fixed assets assigned to at Headquarters and Tech Center campuses.
• Attends annual state training.
• Performs any other duties to drive the College’s Vision, to fulfil the College’s Mission, and to abide by the College’s Values
• Performs other job-related duties as assigned.

Minimum Qualifications

Education: 

• High school diploma required. 
• Some college coursework is preferred. 

Experience:

Knowledge, Skills, and Abilities Required:

• Excellent written and oral communication skills
• Good knowledge of accounting principles and business law
• Good mathematical, research and analytical skills
• Ability to use Microsoft Office Products (Excel, Word, Outlook)
• Performance of duties with a high level of accuracy and attention to detail

Licensure/Certification Required:   

Other Qualifications

Position open until filled. 

EOE M/F/Vet/Disability