Service Coordinator bei None

Overview

The Service Coordinator/AR Specialist is responsible for supporting multiple teams with project administration and overseeing all aspects of billing and accounts receivable. This role plays a key part in ensuring accurate invoicing, timely collections, and smooth coordination between operations, service, and accounting. The individual will also provide administrative support for project managers and production managers to keep projects organized and on track.

Responsibilities

• Collaborate with project managers and production managers to assist with project coordination and pre-construction administration.
• Manage submittals, AIA billing preparation, Procore, warranty submission, subcontract issuance, and scheduling.
• Handle customer communication, daily job report review/filing, and Dataforma job entry.
• Manage billing and accounts receivable as a primary responsibility, including heavy AR and collections.
• Assist sales and estimating teams with prequalification and bid submittals.
• Support the service department with daily coordination, work orders, and invoicing for service-related projects.
• Assist Project Managers to ensure jobs run smoothly.
• Review and file contracts.
• Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintain office services by organizing operations and procedures, controlling correspondence, and overseeing supplies.
• Other tasks as required.

Qualifications

• 1+ years of construction administrative experience.
• 1+ years of Accounts Receivable experience.
• Commercial roofing experience preferred.
• Ability to speak Spanish preferred.
• Strong analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Dataforma experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or related software.