Capital Development Manager bei City of Charlottesville, VA

About the Department

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visithttps://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option.  While the City does not participate in VRS, the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

Position Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description.  The City retains the discretion to add to or change the duties of the position at any time.

• Directs the planning, design, scheduling, and construction of capital projects.
• Manages long-range master planning considering and forecasting the City’s needs for new public buildings/facilities, major renovation and maintenance of existing buildings and facilities.
• Manages the VDOT’s Locally Administered Projects (LAP) to ensure City is compliance with design standards, and policies/procedures regarding federally and state funded transportation projects.
• Supervises, coaches, trains, motivates, assigns work activities, evaluates performance, and overall management of subordinate staff; interviews, selects, and administers disciplinary action to subordinate employees, in accordance with established personnel policy and procedures. Establishing professional standards for work quality, quantity, performance, and accountability.
• Oversees consultants for City’s public works capital program.
• Sets and manages priorities, create clear direction and expectations for staff and follow through to ensure achievement and accountability for delivering projects on-time and on-budget.
• Provides leadership, training, and direction to project management resources to ensure efficient, effective, and consistent project delivery.
• Oversees specialized procurement processes including development and selection of Request for Proposals (RFP).
• Supports the City’s Capital Improvement Plan (CIP) by preparing estimates and providing input to City staff.
• Provides guidance and technical expertise regarding capital projects to City Council, City department and agencies, School Board, public/hearings and others as needed.
• Ensures all capital project program delivery is consistent with the City’s Green Building Policy and meets sustainability and climate goals.
• Monitors project status and issues change orders as needed.
• Conducts site inspections to ensure projects are in compliance with all laws, regulations and codes.
• Provides administrative oversight including developing and administering operating budget, developing policies and procedures, writing reports on projects and making recommendations to management on all capital project needs and concerns.
• Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.
• Regular and reliable attendance.
• Subject to being called back to work to the City in emergencies or as needed to provide necessary services to the public. Must have the ability to be contacted and respond based on Departmental guidelines.

• Performs additional duties to support operational and management requirements as apparent or assigned.

Minimum Qualifications

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Bachelor’s degree in construction management, architecture, civil engineering or related field AND 6 years of direct work experience in management of large capital public works projects, including 2 years of experience directing or supervising staff or project teams.

• Associate degree in construction management, architecture, civil engineering or related field AND 8 years of direct work experience in management of large capital public works projects, including 2 years of experience directing or supervising staff or project teams.

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

• Master’s degree in construction management, architecture, civil engineering or related field. 
• Professional Engineer (PE) or Architecture License.
• Virginia Local Government experience.
• VDOT LAP experience.

• Must obtain and maintain a valid Virginia Driver’s License and acceptable driving record according to city criteria.
• Required to successfully pass a pre-employment background check and pre-employment drug screen.

• Comprehensive knowledge of trends, issues, and theories of capital program management.
• Comprehensive knowledge of complex design, renovation, and construction processes and techniques used by architectural and civil engineering firms including schematics and construction projects, LEED initiatives and low-impact techniques.
• Comprehensive knowledge of civil engineering, design, and federal, state, and local regulations related to roadway infrastructure and pedestrian/bicycle facilities necessary for public transportation needs.
• Knowledge of principles of administration, research, forecasting, planning, and technical analysis as it related to public transportation infrastructure, public facilities, and assets.
• Thorough knowledge of procurement practices of goods and services with a complete understanding of the Virginia Public Procurement Act and relevant City ordinances.
• Comprehensive knowledge of project management including plan development, budget development, design and construction processes, life-cycle planning, facility needs analysis and space management.
• Thorough knowledge of laws, codes, and regulations governing construction including ADA, MUTCD, Building Codes, and others.

• Advanced: Ability to read and understand complex technical plans, designs, data and complex regulations, specification, and laws. Ability to incorporate reading instructions, materials and technical information into project planning and management.

• Advanced: Ability to organize and develop clear and concise complex written materials such as plan and design of complex projects and documents including idea/inception, research, specifications, drawings, development, contracts, monitoring to conclusion all which require extensive reporting responsibilities. Ability to tailor to specific audiences and explain complex information and ideas, including to the general public.

• Advanced: Ability to calculate complex construction cost estimates, cost reports, and develop/monitor budget for projects. Completes difficult engineering computations and project designs.

• Advanced: Establish and maintain effective working relations with co-workers, subordinates, City officials, state agencies, contractors, developers, and the public. Must communicate complex, technical information to a variety of individuals, including making presentations. Must be able to problem solve in a way to build consensus and agreement which may include during stressful, negative situations requiring significant tact. Interactions may involve communicating controversial positions and presenting sensitive issues. Evaluates effectiveness, develops cooperative associations, and utilizes resources to continuously improve communications.

• Requires Administrative Direction: Normally completes work with substantial discretion and within broad parameters defined by general organizational requirement and accepted practices.

• Advanced: High level skills and extensive knowledge in approaches and systems, which affect the design and implementation of major projects and/or processes organization wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively. Proficiency in Microsoft Office applications, GIS, GPS, AutoCAD, Pond Pack, other engineering instruments, and departmental software. Skilled in project management, planning and preparing designs, estimates, and specifications.

• Responsible for division budget, including development, monitoring, record management, and reporting. Is authorized to approve fiscal/budgeted expenditures up to the amount that requires the approval of the Department Director.

• Manages, monitors and directs the work of a division. Evaluates program/work objectives and effectiveness, establish organizational goals and makes staffing assignments based on project needs and expertise of staff.

• Organization and time management skills, sometimes under strict time constraints.
• Works closely with others as part of a team.
• Tedious and exacting work.
• Frequent change of tasks.
• Constant interruptions and request for service.
• Performing multiple tasks simultaneously.
• Problem solves with multiple levels of complexity.
• Work effectively with sensitive and confidential issues and information.
• May be required to work additional hours outside of normal schedule.
• Demonstrates patience and professionalism when assisting frustrated and/or upset individuals.

Other Qualifications

Physical Demands:

• Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to move and traverse on work sites to monitor projects.
• Must be able to communicate information and ideas so others will understand.  Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).

• Typically requires use of standard office equipment and telephone, and related software and hardware; engineering design equipment and any other equipment as appropriate or as assigned.  

• Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust; such as for planning of projects, meetings with stakeholders and completing administrative duties.
• When conducting field visits to monitor and inspect projects, may be exposed to adverse weather conditions, fumes/dust/dirt, airborne particles, mechanical parts, electrical currents, uneven terrain, vibration, high or precarious places, inadequate lighting, and near the operation of heavy equipment.
• Expected to use appropriate protective equipment for the assigned task (hard hat, safety vest, steel-toe shoes, etc.); and any other equipment as apparent or assigned.
• The noise level is typically moderate but may be loud when conducting site visits.