Corporate SHEP Project Administrator I/II - AI bei Ahtna

Summary

 This position collaborates directly with the Corporate Safety, Health, and Environmental Program (SHEP) Director to support the development, implementation, communication, and ongoing management of the Corporate SHEP framework. The Project Administrator is responsible for a variety of administrative support tasks assigned by the Corporate SHEP Director, ensuring all purchases and expense reports are properly approved and documented in line with company policies. In this position, the Project Administrator works closely with a wide range of stakeholders, including AI, AN, and subsidiary company staff, as well as external consultants, vendors, and service providers.

The pay range for this position is $29.91-$42.22/hour, please note this is a tiered position.

 This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), company-paid holidays, and an annual performance bonus.

This position will be posted for 5 days or until filled.

Essential Duties and Responsibilities

• Support external and internal vendor accounts (e.g., Origami, Gadzoom, Form.com, ISNetworld, ClickSafety, Open Sesame, Ahtna LMS).
• Manage expense reports for Corporate SHEP department personnel.
• Organize, scan, and file invoices and receipts systematically, when necessary.
• Maintain SHEP records as directed by the Corporate SHEP Director.
• Assist in the development, administration, and management of SHEP program documents and presentations (e.g., safety programs, procedures, manuals, forms, postings, flyers, training materials, handouts, etc.).
• Coordinate with vendors and service providers to meet expected delivery/completion requirements and timelines.
• Assist with Corporate SHEP-related research, development, and data analysis.
• Update, store, retrieve, and archive Corporate SHEP records.
• Support incident management, including assisting with reporting and investigations.
• Guide subsidiary programs to ensure occupational safety, health, and environmental compliance.
• Develop materials for Corporate SHEP meetings and training.
• Conduct workplace inspections and prepare summary reports assigned.
• Train and assist subsidiary SHEP representatives and supervisors.
• Manage Corporate SHEP program files, records, and inventory, reorder materials, renew professional memberships, as necessary.
• Assist in developing and implementing injury and illness prevention and other SHEP programs.
• Promote compliance with state, federal, client, and corporate SHEP regulations.
• Participate in Corporate SHEP committees, meetings, and trainings, and lead as assigned.
• Assist Corporate SHEP department personnel with travel arrangement, as assigned.

Minimum Qualifications

Administrator Level I:

• High school graduate or general education degree (GED)
• One (1) or more years of electronic file-keeping experience
• One (1) or more years of experience and proven proficiency with MS Office including Word, Excel, Outlook, PowerPoint, Teams, the Adobe suite, and SharePoint.
• Ability to analyze information, formulate decisions/recommendations and bring closure to issues.
• Strong attention to detail and the ability to multi-task in a dynamic, fast-paced high-volume environment.
• Solid knowledge of general office equipment.

Administrator Level II:

• Associate’s degree or completion of 2 (two) years of requisite core college coursework on the path to completion of a bachelor’s degree in business administration, occupational safety and health, engineering, or other related fields (as reviewed/accepted by the Corporate SHEP Director).
• Two (2) or more years of electronic file-keeping experience.
• Two (2) or more years of experience and proven proficiency with MS Office including Word, Excel, Outlook, PowerPoint, Teams, the Adobe suite, and SharePoint.
• Ability to analyze information, formulate decisions/recommendations and bring closure to issues.
• Strong attention to detail and the ability to multi-task.
• Solid knowledge of general office equipment.

Preferred Qualifications 

• Experience with computerized timekeeping and expense reporting software (e.g., Deltek)
• Some college-level Microsoft and Adobe suite coursework or proven proficiency
• Experience and knowledge of Alaska Native cultures

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Communication, Oral, Written, Presentation - Ability to communicate effectively with others using the spoken word, in writing and when presenting.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Goal Oriented - Ability to focus on a goal and obtain a pre-determined result.
• Accuracy - Ability to perform work accurately and thoroughly.

Physical Demands

Physical demands include frequent sitting or standing for extended periods, using hands and fingers for tasks requiring dexterity, reaching above and below desk level, and routinely talking, hearing, and seeing (including close and distance vision, peripheral vision, depth perception, and focus adjustment). Walking within the office, occasional stair use, bending, pushing, pulling, and standing up for 2 hours may be required, as well as occasional lifting of up to 35 pounds (e.g., office equipment or files).

Work is primarily performed in an office environment with regular phone and electronic communications (IM, email, text, etc.). Duties require computer use, including keyboarding and operating other office equipment. Moderate travel to communities and subsidiary offices within and outside Alaska may be necessary as directed by the Corporate SHEP Director.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

The work environment described in this job description reflects the typical conditions encountered while performing essential duties. Most work occurs indoors in an office setting, though outdoor assignments may be required, with potential exposure to varying temperatures, weather, and noise levels. The office atmosphere can at times be fast paced, with occasional interruptions and periods of heavier workload.

Work Schedule:    Monday – Friday 8:00 to 5:00