Contract & RFP Specialist (Charlotte, North Carolina, US) bei LINET Americas, Inc.

CONTRACT & RFP SPECIALIST- Hybrid 

SUMMARY

The Contract & RFP Specialist will provide contract management support in order to meet/exceed business objectives, ensure compliance and mitigate risk.  In this role you will draft and review contractual agreements between LINET Americas and its customers, as well as support the pre-sales process by designing and preparing all customer RFIs & RFPs .  The Contract & RFP Specialist will analyze risks, assess performance and establish processes which enhance and streamline contract and bid performance, documentation and workflows. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, those listed below:

CONTRACT COORDINATION

• Manage entire contract lifecycle of commercial agreements, from drafting to execution and renewal.
• Draft and maintain all commercial contracts, including but not limited to special pricing agreements, service agreements, national contracts, vendor agreements, Rental/Lease agreements, etc.  Review with legal and regulatory as needed.
• Streamline and maintain company contract management systems.  Ensure all inclusions remain current, complete and accurate. 
• Conduct routine audits for contract compliance verification.
• Deliver and report on all contractual, financial and legal obligations per internal and external contracts. Keep management updated on changes to current and future contractual opportunities and obligations.
• Drive continuous improvement on all related processes to ensure standardization and simplification.
• Data management:  Manage and implement global and contract price lists, as well as active item number lists within the company ERP system.  Upload and publish updates as needed.
• Administer and approve customer contract price activations for national agreements.
• Other projects and duties as assigned.

RFP & PROPOSAL MANAGEMENT

• Oversee and manage Request for Information (RFI), Request for Quote (RFQ) and Request for Proposal (RFP) design, development and creation.
• Design and develop RFx content databases.  Regularly maintain and update as needed to ensure all is current and accurate.
• Maintain accuracy of company customer reference database by verification according to Sales input.
• Review RFx requests and analyze to identify key topics/inclusions needed.  Link to brand messaging and corporate value propositions.
• Time and project management for all RFxs – coordinate, schedule, and meet key deadlines.
• Be a product expert for LINET products and services and articulate the value of our offerings in all required proposal formats.
• Organize and lead strategic review discussions with cross functional stakeholders including Sales, Service, Operations, Marketing and Management.
• Participation in special projects and support training of internal functional groups.
• Other projects and duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

CHARACTERISTICS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items listed below are representative of the characteristics that are necessary to perform at the expected level in this assignment.

• High level of integrity with a strong, customer-centric mindset.
• Deep understanding of the US acute and post-acute healthcare contracting and capital equipment procurement processes is a plus
• Ability to organize and manage multiple priorities and deadlines.  Exceptional time management skills.
• Learning agility.  Ability to think independently and problem-solve in a fast-paced environment.
• Exemplary interpersonal skills. Aptitude to work effectively with a variety of personalities and behavioral styles within cross-functional teams.
• Ability to synthesize complex documents and execute with a high level of accuracy
• Exceptional written and oral communication skills, including grammatical competency and expertise
• Detail oriented and highly organized

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in business administration, business law, economics, contract management, technical writing/communications or equivalent field with 1-2 years’ prior experience in contract/proposal management, preferred – OR – Associate’s degree with 2+ years of experience in contract/proposal management.
• Broad knowledge of the healthcare industry and/or medical capital equipment procurement processes preferred.
• In-depth knowledge of procurement regulations, contract documents, and legal specifications a plus.
• Excellent oral and written communication skills. 
• Advanced proficiency with full suite Microsoft Office 365, Salesforce, and Adobe Creative Cloud required.  Familiarity with contract lifecycle management software and tools preferred. Experience with SAP a plus.

LANGUAGE SKILLS

Ability to respond to common inquiries or concerns from employees, customers or members of the business or at-large community.

MATHEMATICAL SKILLS

Ability to apply mathematical concepts and operations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, draw valid conclusions, and offer appropriate solutions.

PHYSICAL DEMANDS 

While performing the duties of this job, the employee is regularly required to talk and hear.  The employee frequently is required to sit and stand.  The employee is occasionally required to walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment is located at the North American Headquarters in Charlotte, NC.

TRAVEL

This position may require limited travel from time to time. 

LINET Americas, Inc. is an Equal Opportunity / Affirmative Action employer.
All candidates are selected solely on the basis of legally permissible job related criteria.

LINET Americas, Inc. is an E-Verify employer