Accounting Administrative Assistant bei Lynd Management Group, LLC

Job Summary:

The Accounting Administrative Assistant plays a key role in supporting the Accounting Department by performing a wide range of administrative, clerical, and accounting-related duties. This position works independently to complete assignments and assists in ensuring the accuracy and efficiency of daily financial operations.

Key Responsibilities:

Administrative Support

• Handle supply orders and general administrative duties.
• Prepare and manage outgoing mail, including metering, sorting by property, and overnight packages (UPS/FedEx).
• Scan and distribute incoming mail to the appropriate accounting team members.
• Maintain and update the financial distribution list and property tracking logs.

Accounting & Financial Support

• Process check requests and payments as directed.
• Serve as backup for scanning deposits into property bank accounts.
• Assist with preparation of utility tracking spreadsheets.
• Support the accounting team in fulfilling audit documentation requests.
• Address and follow up on vendor inquiries when requested.

Month-End Close Support

• Prepare month-end cover sheets for each property.
• Compile and distribute financial packages to ownership groups by set deadlines.
• Upload finalized financial statements to Livewire for ownership access.
• Respond to property operations requests during month-end processing.
• Run and save variance reports per team instructions.

Draw Requests & Reporting

• Coordinate and prepare lender draw requests and maintain accurate accounting snapshots.

Cross-Functional Support

• Learn and assist with duties of the Accounts Payable Clerk and Vendor Specialist, serving as backup when needed.
• Assist with trusted vendor setup via RealPage Vendor Credentialing software.
• Ensure the end-to-end vendor credentialing process is completed accurately and efficiently.
• Oversee Spend Management software, providing training and support to site and corporate teams, ensuring optimal use and cost control.

General Team Support

• Provide ongoing support to the Accounting Department as needed.

Qualifications:

• Proficiency in Microsoft Office, especially Outlook and Word.
• Working knowledge of Excel; advanced skills a plus.
• Strong organizational and time management skills.
• Detail-oriented with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving and analytical abilities.
• Dependable and proactive with a strong sense of responsibility.

Lynd Management Group, LLC does not discriminate based on race, color, religion, age, gender identity or expression, national origin, disability, veteran status, sexual orientation, marital status, or any other classification protected by Federal, state, or local law. Any information provided will be used only in the compilation of data for EEO/Affirmative Action reporting. Completion of this data is voluntary and will not affect your opportunity for employment and/or terms or conditions of employment.

Lynd Management Group, LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Lynd Management Group, LLC participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU.