Hybrid Togethering Operations Specialist bei Jobs at Honeymoon Israel Foundation | Honeymoon Israel Foundation Careers
Jobs at Honeymoon Israel Foundation | Honeymoon Israel Foundation Careers · Atlanta, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in Atlanta
Togethering is a new endeavor designed to support young, modern couples as they explore how Jewish wisdom, practices, and stories can bring something meaningful to the lives they build together - on their own terms and in their own time. We do this through awe-inspiring immersive travel, authentic personal exploration, and ongoing opportunities to build community with other great couples.
In 2025, Togethering is partnering closely with Honeymoon Israel (HMI), a nonprofit that has served over 3,000 couples with at least one Jewish partner through immersive experiences in Israel and local engagement in their communities. HMI is partnering closely with Togethering to provide operational and educational resources to support Togethering's execution of 10 trips in the U.S.
About the Position
Togethering is seeking a full-time professional for the role of Operations Specialist (OS) to play a critical role for Togethering as it grows its operations and impact. The role is responsible for day-to-day operations related to general organization operations and trips. This position reports to the Senior Director.
Key Responsibilities
Venue Coordination:
- Manage operations (e.g. venue schedule, room assignments, menu and dietary needs, check-in procedures etc.) and venue relationship
- Liaise and contract with venue and other related vendors
- Track and process invoices and payments
Travel Coordination:
- Research and book flights/ground transportation
- Liaise with airlines and ground transportation on behalf of participants
Participant Communication:
- Create WhatsApp groups and Google Photo Albums
- Schedule and coordinate pre-trip virtual orientation calls
- Present logistical information at the pre-trip virtual orientation
- Manage emails and Whatsapp participant communications
- Respond to logistical questions (via text, email, phone) regarding schedule, travel etc.
On-site Trip Support:
- Serve as a core member of the staff team at 4 retreats yearly
- Manage supplies and materials
- Liaise with venue, ensuring spaces, meals, activities run smoothly
- Ensure staff and participant needs are met (e.g. dietary etc.)
Post Trip Operations:
- Support alumni engagement (e.g. microgrant tracking, local engagement etc.)
- Support operations, communications, and materials of post trip programming
Supplies Management:
- Support inventory management
- Order trip materials (e.g. swag, supplies)
- Track expenses and budget for supplies
- Ship materials to venues
- Create planning documents (e.g. emergency contact list, dietary needs etc.)
Other
- Work collaboratively with Togethering team members; Senior Director, Program Manager, and Experience Designer
- Other duties as assigned
Qualifications and Expertise
Key Qualifications:
- Bachelor’s degree preferred
- Minimum 2-3 years of experience in an operational or administrative role
- Exceptional attention to detail
- Proficiency in Asana, Slack, Gsuite, Microsoft Excel, Salesforce a plus
- Outstanding interpersonal and written communication
- Working knowledge of the travel industry
- Ability to juggle multiple projects simultaneously
- Ability to maintain and manage vendor relationships
- Willingness to learn
Position Details:
- This position will report directly to the Senior Director.
- This position is remote. Candidates must reside in the US, preferably in Atlanta.
- Domestic travel required including Togethering trips, staff retreats, and meetings.
Benefits
Benefits include individual medical, dental, vision, paid parental leave, disability and life insurance coverage, as well as participation in the 403(b) retirement plan with an employer matching program. We offer a flexible work environment and office hours, and professional development opportunities.
