| Description of Job Duties | Job Summary The Administrative Assistant provides skilled secretarial and office management support to the Department of Nursing at SWOSU. This role is essential to the smooth operation of departmental activities and requires professionalism, efficiency, and a welcoming attitude in assisting students, faculty, staff, and visitors. The position supports both routine and specialized functions, contributing to a well-organized and student-centered environment. Primary Responsibilities - Deliver exceptional customer service via phone, email, and in person, including enrollment assistance and helping prospective students determine program fit.
- Interpret and apply SWOSU policies and procedures in daily operations.
- Coordinate administrative tasks for the LPN-to-BSN Coordinator and Department Chair.
- Maintain a working knowledge of departmental operations to effectively support students, faculty, administrators, and the public.
- Handle confidential information with discretion and integrity.
- Manage office operations by developing and implementing procedures and workflows.
- Oversee and update immunization records for students and faculty.
- Maintain and update departmental data, including pass rates, drug screen results, and other key metrics.
- Approve timecards for hourly staff and supervise student employees.
- Coordinate clinical contract maintenance and assist with clinical scheduling.
- Compile division statistics and contribute to related reporting.
- Prepare and update routine assessment reports for accrediting bodies.
- Support application processing and file management for incoming nursing students.
- Perform general clerical duties such as typing, data entry, drafting correspondence, filing, mail handling, and document preparation.
- Maintain records for all LPN-to-BSN students.
Additional Responsibilities - Promote and adhere to safety procedures and maintain a safe working environment.
- Coordinate departmental events and meetings.
- Assist in emergency situations as needed.
- Perform other duties as assigned.
Terms of Employment - Employment is at-will.
- Reports directly to the Chair of the Department of Nursing.
- Completion of safety and job-related training as required.
About SWOSU: With locations in Weatherford, Yukon, Sayre, and online degree programs, SWOSU is one of the leading regional universities in the country. See what makes SWOSU and Weatherford so great! |
| Education and Experience | Qualifications - Strong written, verbal, mathematical, and interpersonal communication skills.
- Minimum of one year of secretarial experience or equivalent education/experience.
- High attention to detail and accuracy.
- Proficiency in operating standard office equipment.
- Strong skills in Microsoft Office (Word, Excel, Outlook) preferred.
- Knowledge of office management, bookkeeping, record keeping, and data management is strongly preferred.
- Other qualifications deemed appropriate by the President of SWOSU or their designee.
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