Remote Operations Manager bei Career Pathways Consulting
Career Pathways Consulting · Washington, Vereinigte Staaten Von Amerika · Remote
- Professional
This job is being posted on behalf of our client, VJR Consulting.
We are looking for an amazing Operations Manager to join our team!
ABOUT US
VJR Consulting Firm empowers school and system leaders to create lasting change in education. Our team of successful former and sitting school, network and district leaders specialize in instructional leadership, helping our partners strengthen their mindsets, skills, habits, and systems for measurable improvements in teacher development and student achievement.
We provide data-informed strategies, strategic thought-partnership, practical resources, and hands-on coaching to drive achievement. At VJR Consulting, we believe equitable, high-quality education is key to creating opportunity and advancing social justice for all children.
We are looking for an Operations Manager who will keep our day-to-day operations running smoothly behind the scenes, while helping us create systems and processes that will support future growth.
POSITION OVERVIEW
We are seeking a detail-oriented and proactive Operations Manager (part-time, remote) to support the daily operations of our education consulting business. The Operations Manager is responsible for managing the internal functions of our business so the Chief Education Officer (CEO) can focus on business strategy and client delivery.
This role will report to our CEO and involves administrative support, process improvement and automation, and operational leadership. This role is ideal for someone who enjoys organizing systems, streamlining processes, and keeping business functions running smoothly behind the scenes.
Ideally, this is also rewarding for someone who thrives in a small business setting, enjoys wearing multiple hats, and wants to grow over time into a larger leadership role with expanded responsibility for team leadership, budgeting, and operational strategy as the company grows.
JOB DUTIES
JOB REQUIREMENTS
IDEAL TEAM MEMBER ATTRIBUTES
JOB DETAILS
Compensation:
Compensation for this position will depend on experience and qualifications but will range from $28-35 per hour, depending on experience.
Jetzt bewerben
We are looking for an amazing Operations Manager to join our team!
ABOUT US
VJR Consulting Firm empowers school and system leaders to create lasting change in education. Our team of successful former and sitting school, network and district leaders specialize in instructional leadership, helping our partners strengthen their mindsets, skills, habits, and systems for measurable improvements in teacher development and student achievement.
We provide data-informed strategies, strategic thought-partnership, practical resources, and hands-on coaching to drive achievement. At VJR Consulting, we believe equitable, high-quality education is key to creating opportunity and advancing social justice for all children.
We are looking for an Operations Manager who will keep our day-to-day operations running smoothly behind the scenes, while helping us create systems and processes that will support future growth.
POSITION OVERVIEW
We are seeking a detail-oriented and proactive Operations Manager (part-time, remote) to support the daily operations of our education consulting business. The Operations Manager is responsible for managing the internal functions of our business so the Chief Education Officer (CEO) can focus on business strategy and client delivery.
This role will report to our CEO and involves administrative support, process improvement and automation, and operational leadership. This role is ideal for someone who enjoys organizing systems, streamlining processes, and keeping business functions running smoothly behind the scenes.
Ideally, this is also rewarding for someone who thrives in a small business setting, enjoys wearing multiple hats, and wants to grow over time into a larger leadership role with expanded responsibility for team leadership, budgeting, and operational strategy as the company grows.
JOB DUTIES
- Create, document, and update Standard Operating Procedures (SOPs).
- Assist with automation of processes to improve efficiency (e.g., invoicing, scheduling, reporting).
- Oversee invoicing, payment tracking, and expense documentation.
- Maintain organized digital files, systems, and business records.
- Track deadlines and deliverables to keep projects and operational tasks on schedule.
- Identify opportunities to improve workflows and propose solutions.
- Manage project and timelines across all departments.
- Manage execution of strategic priorities (e.g., 2025 Plan, KPIs, Client Delivery calendar).
- Lead weekly meetings with virtual assistants to ensure continuity of work and keep everyone on the same page.
- Track proposal flow and ensure client follow-up happens.
- Review social media calendar and approve posts.
- Review and research any needed software systems that can be used to automate processes.
- Light financial oversight (approve invoice drafts, track subcontractor hours, etc.).
- Assist with some analytics/reporting (client hours, profitability, sales funnel metrics).
- Set up light email sequences related to webinars or launches.
- Supports two part-time virtual assistants, ensuring alignment, accountability, and timely completion of tasks.
- Other reasonable responsibilities as required for a growing, small business.
JOB REQUIREMENTS
- A minimum of 3 years in administrative, operations, or office management roles (small business experience a plus).
- Bachelor’s degree in Business, Marketing, or related field.
- Strong organizational skills with excellent attention to detail.
- Proficient with common business software and tools (Microsoft Office, Google Workspace, Zoom).
- Familiarity with automation tools like Zapier or project management platforms such as ClickUp.
- Familiarity with or willingness to learn additional business systems such as Canva, Xero, Bill.com
- Comfortable creating and documenting processes.
- Comfortable making operational decisions within defined parameters and escalating only when strategic input is required.
- Strong communication skills (written and verbal).
- Ability to work independently and manage multiple priorities.
IDEAL TEAM MEMBER ATTRIBUTES
- Proactive – continually spots what needs to be done and jumps in without waiting to be asked.
- Organized – keeps tasks, timelines, and files in order so nothing slips through the cracks. Being organized is your superpower!
- Detail-oriented – Has a high degree of quality assurance, double-checks their work, and takes pride in accuracy.
- Adaptable – can easily switch gears when priorities change in a small business setting.
- Problem solver – resourceful, looks for solutions, not just problems, and enjoys finding a better way to be more efficient.
- Tech-comfortable – willing to learn and use new software, apps, and automation tools.
- Clear communicator – can share updates, ask questions, and provide feedback effectively.
- Team player – works well with the team to keep things moving.
- Growth-minded – eager to take on more responsibility and grow with the business.
JOB DETAILS
- This position is a contract to hire position. You would begin as a 1099 contractor for the 1st 90 days and then after successful completion of 90 days, the role would transition to a W2 employee.
- This is a part-time position ranging from 20-30 hours per week. This role has the potential to grow into a full-time Operations Manager position as the company continues to scale, with continued growth into a full-time Business Manager role taking on higher-level operational strategy, budgeting oversight, and expanded leadership responsibilities.
- The position is remote but needs to be based in the US.
- Hours are flexible but the successful applicant must be able to work during 8 am-5 pm ET business hours.
Compensation:
Compensation for this position will depend on experience and qualifications but will range from $28-35 per hour, depending on experience.
Jetzt bewerben
