Position Title: Accounting Manager
Department: Business Services
Supervisor: Executive Director of Business Services
Term of Employment: Annual (July 1 through June 30)
Salary Classification: Exempt Grade 12
Job Summary: The incumbent will lead and oversee accounting operations, ensuring compliance and accurate internal and external financial reporting. As a technical leader within the Accounting Department, the individual will supervise transaction processing and review journal entries and financial analyses prior to general ledger entry. Responsibilities include maintaining and managing the chart of accounts, aligning accounting processes with regulatory changes, and conducting complex financial analyses to support decision-making.
Key duties involve preparing both standard and ad-hoc financial reports, performing in-depth expenditure and encumbrance reviews, and verifying data accuracy and completeness. The role emphasizes process improvement, compliance, and strategic problem-solving while upholding high standards of customer service, integrity, and fiscal accountability.
Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.
ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following other duties may be assigned:
- Manages the work unit and assigned personnel to meet established deadlines. Coordinates, schedules, priorities and assigns tasks and projects. Establishes performance measures, goals, objectives and priorities. Evaluates work performance. Provides feedback, direction and guidance. Provides and/or recommends training.
- Provides technical direction to the accounting staff on issues affecting the financial operations of the District and advises administration and staff on technical accounting/finance issues and regulations.
- Prepares journal entries and reconciles general ledger and subsidiary accounts. Reviews staff proposed journal entries and supporting documentation for accuracy, form and consistency with generally accepted accounting principles and USFR guidelines.
- Approves requisitions.
- Develops and provides training in the use of the District’s computerized financial system, cash receipting programs, USFR compliance requirements and assists departmental personnel with budget questions, proper expenditure coding, document processing and other accounting related activities.
- Coordinates fiscal year-end accounting activities and related reporting.
- Develops internal benchmarks and monitors processes to measure program effectiveness and efficiency to ensure continuous improvement. Organizes extracted data into meaningful information through the use of computer-based tools. Reports on established quality metrics and utilizes information to analyze variances from goal and generates reports to support timely and accurate management decisions.
- Assists with audit liaison duties related to financial and agency audits and prepares audit schedules for internal and external auditors.
- Maintains knowledge of the Arizona Uniform System of Financial Records and relevant Generally Accepted Accounting Principles.
- Schedules and prepares trainings with administration, staff and various stakeholders on school finance topics and requirements.
- Performs other duties as assigned/required and assists with special projects as assigned.
KNOWLEDGE AND SKILLS: - Knowledge of principles and practices of accounting and their application to governmental accounting systems.
- Knowledge of the Uniform System of Financial Records.
- Proficient with Microsoft Office including Outlook, Excel, Power Point, and Word.
- Training development and delivery experience in a government or educational environment.
- Knowledge of applicable Federal and state statutes, rules, policies and procedures
- Knowledge of applicable Peoria Unified School District and departmental policies and procedures.
- Ability to perform risk analysis to address financial, compliance and operational risks and the ability to develop related process improvements and training.
- Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
- Skill in operating a personal computer utilizing a variety of software applications, Infinite Visions experience preferred.
MINIMUM QUALIFICATIONS: Four years of experience, a BS/BA degree in Accounting preferred, Business, Management, or related field, OR any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved may be acceptable.
OTHER REQUIREMENTS: - Must be able to pass a fingerprint and background clearance check.
- Must be able to obtain and maintain an Arizona driver’s license.
- May be required to lift and carry heavy, bulky supplies and materials weighing up to 20 pounds.
- May be required to work outside normal working hours.
- May be required to travel to perform work functions.
