Hybrid Payroll Coordinator bei City of Kerrville, TX

About the Department

As a key member of the Human Resources team, the Payroll Coordinator is responsible for accurately processing payroll and performing related tasks to ensure timely and compliant compensation for all employees. This role verifies the accuracy of timesheets, enters data into the Human Resources Information System (HRIS), and researches and resolves payroll discrepancies in collaboration with employees and supervisors. The Payroll Coordinator also responds to payroll-related inquiries from employees and management, maintains payroll records and files, and prepares a variety of payroll forms and reports. In addition, this position supports the Human Resources department by performing a variety of general HR duties as assigned.

Position Duties

This information is intended to be descriptive of the principal duties and responsibilities of the position.  The following examples do not identify all duties performed by any single incumbent.

1. Performs and prepares payroll by entering payroll data into the HRIS, ensuring any changes of information are made correctly, running preliminary reports, printing checks, downloading direct deposit information, filing and transferring data to the bank for direct deposit.
2. Processes vacation, sick pay, comp time, and other paid time off by ensuring all requests are accurate, posts data into the HRIS, files information, and prepares and prints monthly reports.
3. Processes post payroll reports, processes state agency payments, completes 941 tax remits, and reconciles reports.
4. Gathers employee information, enters data into the HRIS, and prints and distributes personnel reports.   Files payroll and accounting-related documents and information in a timely manner.
5. Maintains well-organized and efficient files and office area. 
6. Works well with department supervisors ensuring time entry and leave is entered correctly and assists supervisors in a congenial and consistent manner.
7. Assists employees with general human resource questions.
8. Responsible for the accurate and timely update of the Position Control spreadsheet and ensuring tracking is completed for all changes.
9. Assists with budget input and running budget reports.
10. Other duties as may be assigned.

Minimum Qualifications

• Education, Certification and Experience Required
  • High School Diploma or equivalent supplemented by some college level coursework.
  • Minimum of two (2) years of experience in payroll, human resources, accounting, or finance with experience utilizing an automated payroll system.
  • Payroll experience in a municipal government is preferred.
• Knowledge
  1. Payroll Principles & Practices
     • Understanding of end-to-end payroll processing, including timekeeping, deductions, benefits, and taxation.
  2. Federal, State, and Local Regulations
     • Knowledge of FLSA, IRS regulations, Social Security, Medicare, and state-specific wage and hour laws.
  3. Accounting and Financial Reporting
     • Basic understanding of fund accounting, journal entries, and how payroll integrates into general ledger.
  4. Benefit and Retirement Systems
     • Knowledge of public retirement systems (e.g., TMRS), deferred compensation, and employee benefits.
  5. Confidentiality and Record Retention
     • Understanding of privacy laws (e.g., HIPAA), and best practices for handling and securing employee records.
• Skills
  1. Attention to Detail
     • High degree of accuracy in calculations, data entry, and audit reconciliation.
  2. Analytical and Problem-Solving Skills
     • Ability to troubleshoot payroll issues, investigate discrepancies, and implement corrective actions.
  3. Technical Proficiency
     • Skilled in Microsoft Excel, Word, PowerPoint, Outlook, HRIS preferably Incode.
  4. Time Management and Prioritization
     • Able to meet multiple deadlines, especially during payroll cycles and year-end processing.
  5. Communication Skills
     • Strong written and verbal communication for interacting with employees, HR, Finance, and external agencies.
  6. Customer Service Orientation
     • Patient and responsive in resolving employee payroll inquiries or concerns.
• Abilities
  1. Maintain Confidentiality and Integrity
     • Handle sensitive employee and financial information with discretion and professionalism.
  2. Work Independently and as Part of a Team
     • Ability to work with minimal supervision while collaborating effectively with other departments.
  3. Professionalism
     • Ability to project a professional image and demeanor at all times.
  4. Adapt to Change
     • Flexibility to adjust to changes in systems, laws, and organizational processes.
  5. Develop and Document Procedures
     • Capable of creating and updating payroll workflows, checklists, and training materials.
• Special Requirements:
  • Ability to be bonded.
  • Ability to maintain regular and predictable attendance.  
  • Some occasional overtime may be required.

Other Qualifications

Duties are generally performed in an office setting.   Some light work requiring occasional lifting objects up to 20 pounds to move objects.  Must be able to sit for long periods of time.  Work may also require stooping, kneeling, crouching, bending, standing, walking, pushing, and pulling.