Hybrid 26-15 Budget Associate for Academic Affairs (Manager 170) - Office of the Provost bei West Chester University, PA

About the Department

Join a vibrant campus community whose excellence is reflected in its diversity and student success.  West Chester University of Pennsylvania’s Office of the Provost invites applications for the position of Budget Associate for Academic Affairs.  

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. 

Reporting to the Assistant Vice President for Academic Budgets, the Budget Associate for Academic Affairs (AA) performs budgetary analysis, reconciliation, and project management assignments to support the AA division. As an integral part of the team, the Budget Associate provides budget and financial support for all areas under the Senior Associate Vice Provost; and supports divisional budget management, transactions, and analysis under the direction of the AVP of Academic Budgets and the AA Senior Budget Associate.

The ideal candidate will demonstrate excellent communication skills; attention to detail, strong critical thinking and problem-solving skills, and the ability to manage multiple priorities in a fast paced and dynamic environment; work independently; and collaborate with both internal and external campus partners. 

Responsibilities include:

• Create summaries and analyze reports of productivity and budget data for all areas in AA Division
• Provide bi-weekly status reports for the Senior Vice Provost area
• Use WCU student and financial systems to create faculty workload and complete budget transfers, assisting the Senior AA Budget Associate with daily duties
• Assist Senior Associate Vice Provost direct reports with budget, purchasing, and accounting functions
• Research, analyze, and compile information from historical records and current systems to construct budget, faculty, and enrollment reports for the division in support of the Provost/AVP of Academic Budgets
• Collaborate with college Assistant Deans to ensure accuracy and timeliness of divisional budget entries
• Serve as liaison with divisional staff, the budget office, and the payroll office for supplemental faculty payments, including faculty summer pay, winter pay, and overload
• Maintain current knowledge of University policy
• Maintain knowledge of collective bargaining agreements
• Navigate multiple applications and systems to manage, maintain, and analyze data
• Other duties as assigned

Position Duties

• Bachelor’s degree 
• Financial budget, payroll, or accounting work experience
• Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, and Excel

Minimum Qualifications

• Experience managing and analyzing financial data 
• Experience working in a school or university setting
• Experience with student information systems such as Banner

Other Qualifications

This position is hybrid but is not 100% remote.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.   A cover letter, resume and three professional references are all required for consideration.

Review of applications will begin immediately and continue until the position is filled.  

Applicants must successfully complete the interview process to be considered as a finalist.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action – Equal Opportunity Employer.