Hybrid Federal Wage Compliance Analyst bei Hoffman Construction Co of America

POSITION SUMMARY: We are seeking a detail-oriented Federal Wage Compliance Analyst to support certified payroll compliance for a large construction program funded under the CHIPS Act.  The Federal Wage Compliance Analyst will work within the project accounting and document control departments and will report to the site Accounting Manager.  This position will be full time, physically located 5 days a week on site.  They will work closely with onsite Project Management.  This position will be responsible for ensuring full compliance with the Davis-Bacon and Related Acts (DBRA), applicable prevailing wage laws, and federal reporting requirements. The role will leverage Elation Systems, an electronic certified payroll and labor compliance management software, to streamline compliance tracking and reporting.

SALARY RANGE: $65,000-85,000 Depending on Experience.

PRINCIPLE RESPONSIBILITIES:

Certified Payroll Administration

• Review and verify weekly certified payroll submissions in Elation Systems for accuracy, completeness, and compliance with Davis-Bacon wage determinations and fringe benefit requirements.
• Monitor contractor and subcontractor submissions through Elation Systems to ensure timely reporting.

Compliance Monitoring & Enforcement

• Audit payrolls to confirm correct classifications, wage rates, and fringe benefit allocations as documented in Elation Systems.
• Identify, document, and communicate compliance discrepancies; coordinate corrective actions with contractors.
• Maintain digital compliance logs, wage determinations, and correspondence records within the software.

Contractor/Subcontractor Coordination

• Provide training and guidance to subcontractors on using Elation Systems for certified payroll submissions.
• Serve as the primary point of contact for wage compliance questions and technical support related to the software.

Regulatory Reporting & Documentation

• Generate compliance reports from Elation Systems for internal leadership, owners, and government agencies.
• Assist in responding to audits, investigations, or public records requests using data stored in the system.

Policy & Procedure Support

• Maintain up-to-date knowledge of federal, state, and local wage compliance laws.
• Recommend process improvements to strengthen compliance controls, leveraging Elation Systems capabilities.

QUALIFICATIONS, SKILLS, AND ABILITIES:

EDUCATION

• High School Diploma or GED required.
• Bachelor’s degree in Business, Accounting, or related field; or equivalent work experience preferred.

EXPERIENCE

• Minimum three to five (3-5) years of experience in payroll compliance, labor compliance, or construction payroll administration.
• Demonstrated experience reviewing and processing certified payrolls on large-scale construction projects preferred.  
• Familiarity with U.S. Department of Labor wage determinations and compliance audits preferred.
• Prior work in a general contractor or large subcontractor environment.

POSITION RELATED SKILLS

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Proficiency in Elations Systems or other electronic certified payroll platforms (LCPtracker, eMars, etc.).
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
• Knowledge of state, federal, local tax regulations and union agreement compliance is preferred.
• Excellent attention to detail and ability to analyze complex payroll data. 
• Strong written and verbal communication skills, including the ability to train and guide subcontractors.

ESSENTIAL FUNCTIONS:

• Standing/Walking/Sitting: Workday is combination of sitting/walking and standing.
• Legs: Must be able to climb stairs - 20% of day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Vision: Visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment.
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone and radio. 
• Lift/Carry: Up to 50lb computer/drawings- minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Work independently, make decisions, and follow through on all assignments.
• Use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.
• Plan and organize work.
• Strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.

Company