Hybrid Executive & Marketing Assistant bei AEGIS GROUP INC

Description

At Aegis Group, Inc., home of County Rescue Services and EAGLE III, you’ll join a mission-driven team dedicated to protecting and enhancing the health and safety of our community.  Every day, we deliver innovative EMS, air medical, and healthcare solutions that make a direct impact on public safety and community health. Our team thrives on collaboration, adaptability, and a shared dedication to excellence in emergency care. Here, your work supports a trusted legacy of service and helps ensure that every patient receives the highest standard of care—on the ground and in the air.

The Executive & Marketing Assistant provides high-level support to the CEO and Executive Leadership Team by coordinating executive operations, office administration and marketing activities. This role supports organizational efficiency and visibility while ensuring smooth communication and professionalism across all departments and public-facing channels.

Reports To: CEO

Status: Full-Time: 40 hours per week with limited overtime, normal office hours are 8a-4:30p M-Th, 8a-2p F

Essential Duties and Responsibilities:

Administrative Duties (Approx. 30%)

• Manage front office operations: answer phones, welcome and assist visitors, process mail/faxes, accept deliveries, and respond to general inquiries.

• Maintain office supply inventory and coordinate procurement with vendors.

• Provide backup support for special events and ambulance standbys.

• Attend and document meetings assigned; transcribe and distribute minutes as needed.

• Handle filing, scanning, and other clerical documentation tasks. 

• Assist with administrative financial processing such as vendor invoice coordination, bank deposits, and billing refunds.

• Stay current with administrative and communications best practices and adapt to evolving procedures and technologies.

• Other duties as assigned.

Executive Assistant Duties (Approx. 35%)

• Provide direct support to the CEO and other senior leadership as assigned. 

• Draft executive-level correspondence, reports, and internal communications.

• Assist with special projects and cross-departmental initiatives as assigned by leadership. 

• Maintain and organize confidential records, including administrative and contract files; track relevant timelines and ensure timely access to documentation.

• Coordinate scheduling and communication across departments (e.g., HR, operations, vendors).

Marketing & Communications (Approx. 35%)

• Support the execution of internal and external marketing efforts and contribute ideas to marketing strategy in collaboration with leadership.

• Draft and schedule content for social media, newsletters, email campaigns, and press releases.

• Ensure brand consistency across digital, print, and event materials.

• Maintain and update basic website content.

• Create internal templates for presentations, documents, and newsletters.

• Assist with planning and logistics for community events, sponsorships, and public outreach activities.

• Maintain and organize marketing assets (e.g., logos, templates, photo library).

• Capture photos and videos at events for marketing use; perform basic editing in Canva or similar tools.

• Coordinate with vendors for promotional materials, printing, and advertising needs.

• Track marketing engagement metrics, compile reports, and present findings to leadership to inform strategy and improve results.

• Other projects as assigned.

Work Environment & Schedule:

Primarily office-based with the ability to work off-site for meetings or events as needed. Standard schedule is Monday–Friday; with occasional evening or weekend hours for events or project deadlines.

Compensation & Benefits

• Salary: $50,000–$70,000/year, commensurate with experience

• Health Coverage: Comprehensive medical  with deductible reimbursement program, dental, and vision insurance

• Retirement Plan:  Employer-supported retirement plan including a 3% Safe Harbor Match and eligibility for potential company annual Profit Sharing upon plan entry 

• Paid Time Off: Generous PTO policy plus paid holidays

• Additional Perks: Employer-paid Life and disability insurance , flexibility with a family-friendly work environment, and  and the opportunity to make a meaningful impact in public safety and community health

This job description is not intended to describe all the functions of the position, but rather to represent the various duties and responsibilities associated with it. This job description is not intended to be a contract of employment. Aegis Group, Inc. is an at-will employer, and employment may be terminated at any time, with or without cause or notice.

Aegis Group, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Requirements

 · Associate’s or Bachelor’s degree in Business Administration, Marketing, Communications, or related field preferred.

· Minimum 3 years of experience in executive support, administration, marketing, or office coordination.

· Familiarity with marketing or healthcare administration is strongly preferred.

· Proficient in Microsoft Office, Google Workspace, and basic marketing tools (e.g., Canva, Constant Contact, WordPress, social media platforms).

· Excellent written and verbal communication skills with keen attention to detail.

· Ability to prioritize and manage multiple tasks.

· Demonstrated discretion and ability to maintain confidentiality.

· Adaptable to shifting organizational needs.

· Demonstrated interest in leveraging technology and systems to improve efficiency, accuracy, and user experience.

· Collaborative, team-oriented mindset with cross-functional communication skills.

· Strong customer service and organizational skills.

· Experience or knowledge in healthcare, EMS, or nonprofit sectors is a plus.