Hybrid Senior Administrative Assistant bei CDM Smith

CDM Smith has an immediate need for a Senior Administrative Assistant to manage the daily needs of the office, working 5 days a week in our Edison, NJ office.

Job responsibilities are:
• Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, helping onboard new hires.

• Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.

• Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.

• Assisting executives with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.

• Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.

• Maintaining the organization and maintenance of records, files, and correspondence.

• Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs.

• Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.

• Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.

• Providing remote support for our New York City and Woodbury NY offices and visiting them as needed.

• Assisting in additional administrative duties as required.

NEG

Regular

• High School diploma or equivalent.
• 4 years of related experience.
• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.

• Previous experience working in the engineering and consulting industry is highly desirable, in mid-to large-sized corporate office management.
• Knowledge of Adobe Pro or Bluebeam is strongly preferred.
• Basic knowledge of PowerPoint.
• Client service mentality with the ability to support all levels in the organization.
• Strong organizational and communication skills.
• The ability to handle multiple tasks while maintaining quality control under tight deadlines.
• Notary certification a plus.

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law.

Check out this video and find out why our team loves to work here!

Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

New Jersey - Edison

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

10%

Fulltime-Regular

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

• Knowledge using Microsoft Office Suite, particularly MS Word experience with formatting documents using a defined template and following a style guide, Excel, PDF (Adobe or Bluebeam).
• Acute attention to detail, an eye for quality, the ability to maintain organization, and the ability to work as a team player with internal and external customers.
• Takes initiative to complete and maintain the workload and uses sound judgment.
• Good communication skills.
• Ability to collaborate as a team player.
• Excellent follow-through, research, problem resolution, and completing tasks on time.
• Excellent time management skills.

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as “CDM Smith”) reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

$26.97

$43.15

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Successful candidate will be required to work 100% in the office.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.