Hybrid Bilingual Administrative Assistant bei 4over

At 4over, we are committed to building a diverse and inclusive workplace welcoming to people of all backgrounds. Providing our employees with job training and opportunities for growth, development, and advancement. We take pride in fostering a safe environment for all employees in our climate-controlled plants. 
 

We're currently seeking an experienced bilingual (Spanish) Administrative Assistant. This is the perfect opportunity for individuals who are organized, energetic, professional and enjoy working with multi-levels of the organization! 

Summary:  The Administrative Assistant provides essential administrative and clerical support to the Plant Manager, Administrative Assistant, and other supervisors. This role ensures smooth day-to-day operations by managing communications, supporting Human Resources functions, maintaining records, and coordinating administrative activities across the plant.

Schedule: 1st Shift, Monday - Friday, eight or more hours per day, five days per week based on business needs. Primary schedule will be 9:00 PM – 5:00 AM, or similar. This is an in-person position. Training may occur at other times.

Salary Range: $19.00 To 25.00 Hourly

Compensation commensurate with experience.

At this time, we are not engaging with agencies or third-party recruiters. Thank you for your understanding.

Essential Duties and Responsibilities include the following: 

• Serve as the first point of contact for visitors and telephone inquiries
• Support local HR functions including screening resumes, scheduling interviews, onboarding new hires, processing employee documentation, and coordinating open enrollment activities
• Act as a liaison between plant personnel and the corporate HR department
• Maintain compliance with company policies and the employee handbook
• Exercise sound judgment in identifying issues that require escalation to HR management
• Prepare, revise, and review various documents, reports, and spreadsheets
• Manage calendars, appointments, and meeting schedules
• Distribute internal communications and staff memos
• Order and maintain inventory for office supplies, janitorial materials, machine parts, and other plant consumables
• Organize and maintain accurate records, files, and reports
• Create and update logs and databases as needed
• Foster and maintain a professional, clean, and organized office environment
• Wear all assigned Personal Protective Equipment (PPE) when required
• Complete and maintain all required paperwork, records, documents, etc.
• Regularly perform general housekeeping duties in your work area(s)
• Adhere to all safety policies and protocols and maintain a safe working environment
• Attend all department/company meetings
• Other duties as assigned 

For an extensive list of responsibilities, duties and physical demands/work environment please refer to the attached Job Description. 

EXPERIENCE AND QUALIFICATIONS

EDUCATION, LICENSES, CERTIFICATIONS, EXPERIENCES: 

• High school diploma required; college degree preferred
• Minimum of two (2) years’ administrative and/or HR experience in a manufacturing environment 
• Bilingual (English/Spanish) 
• High level of discretion and ability to maintain confidentiality
• Strong organizational skills with attention to detail and the ability to manage multiple tasks
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experienced with standard office equipment
• Typing speed of at least 45 WPM with minimal errors
• Dependable, punctual, and responsible with a professional demeanor

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

• Problem-Solving and Adaptability: Strong problem-solving skills when faced with unexpected challenges, such as machine malfunctions, material shortages, or errors in print quality. Ability to adapt to new printing technologies or changes in production schedules, ensuring smooth operations despite changes.
• Time Management & Efficiency: Ability to manage multiple print jobs simultaneously, ensuring deadlines are met without sacrificing quality. Organizing workflows, preparing materials in advance, and optimizing print runs for efficiency and cost-effectiveness.
• Attention to Detail: Precision in monitoring print jobs to ensure all details, such as color accuracy, image sharpness, and print placement, meet the required standards. Detecting small defects or inconsistencies during production and taking corrective action immediately.
• Communication Skills: Ability to read and understand corporate policies, job-related documents, and written/verbal instructions in English to ensure effective and compliant job performance.
• Strong foundational math skills, with the ability to perform basic operations including addition, subtraction, multiplication, and division.
• Highly detail-oriented, organized, and efficient in managing time, with a proven ability to meet deadlines and complete tasks accurately.

4over Company History:

4over was founded in February of 2001. What started off as creating business cards and web page designs by a husband and wife, quickly flourished. Since the company was founded, we are now a private equity owned company growing and expanding across many states. Through our 4over Core Attributes, we are committed to meeting and exceeding customer expectations, cultivating and nurturing our relationships, providing excellence and caring for others. 

Health and Life Insurance-

• Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
• 4over pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to $500,000
• Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment

401(k) Retirement Plan

• New employees are eligible to enroll the first of the month, following 1 month of employment
• Semi-annual open enrollment (January 1st and July 1st)
• Discretionary employer match; typically, 50% of employee deferrals up to 6% of compensation
• Immediate Vesting

Holidays and PTO

• 9 Paid Holidays 
• Accumulating PTO to be used after 90-days of continuous and active full-time service