Hybrid Coordinator Manager bei Heatherwood

For more than 75 years, Heatherwood has been committed to building upscale residential rental communities, commercial properties, and luxury urban spaces. Our commitment to quality constructions, striking designs, and providing exemplary service, makes us one of the most highly regarded leaders in the industry. Additionally, we offer a competitive benefits package including health & dental, and vision insurance, 401(k), and paid PTO.  

The Coordinator Manager supports the Development and Construction departments by managing day-to-day construction projects, ensuring efficient communication across departments, and collaborating with internal and external stakeholders, vendors, and others with whom we do business. This role leads and mentors a small team of Development / Construction Coordinators, providing guidance, oversight, and support. The Coordinator Manager plays a key role and is vital in delivering successful project outcomes.

Responsibilities and Duties

• Serve as the primary point of contact among Development/Construction staff, vendors, consultants and others with whom we do business.
• Mentor and Supervise a small team of Construction/ Development Coordinators, providing day-to-day supervision, guidance, and support to ensure successful project execution and departmental efficiency.
• Ensure compliance with budgets and schedule.
• Maintain and update Standard Operating Procedures (SOP) as required.
• Prepare and submit building permit applications.
• Attend legal hearings related to violations and variances.
• Provide weekly project status updates at Development/Construction meetings.
• Draft and track requests for information (RFI).
• Maintain project documentation, including proformas, construction plans, status reports, and photo documentation
• Obtain Certificates of Occupancy upon project completion.
• Collect and organize competitive bids from vendors and subcontractors.
• Prepare, review, and process Contracts and Purchase Orders.
• Draft and track change orders throughout the project lifecycle.
• Support the Development / Construction departments with various administrative tasks.
• Coordinate the pre-qualification and registration process for potential bidders, suppliers, and subcontractors.
• Ensure Coordinators are appropriately trained and engaging trades and vendors early on so that all warranty information is in the que prior to project close out, ensuring a glitch free transition from construction to Operations
• Assist in the preparation of internal and external reports, including project budgets, cost reports, and other required documentation.
• Participate in project review, corporate review, and risk review meetings as required, including presenting status and recording and distributing meeting minutes.

Skills and Qualifications

• A minimum of seven (7) years of experience in pre-construction through project completion.
• Expediting experience is a plus. Experience with municipal permitting processes and coordination with public agencies and utility companies for rebates procurement
• Experience with Yardi Voyager is a plus.
• Ideal candidate has expertise in Procore, particularly for the purpose of soliciting bids
• Self-motivated, self-directed, and able to initiate tasks like informing executive team of draft SOP’s and gaining approvals without supervision.
• Strong understanding of property budgets and budget compliance.
• Strong interpersonal, business, and communication skills (both written and verbal).
• Excellent computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook) Microsoft Project, DocuSign
• Ability to read and understand blueprints
• Familiar with AIA documents , lien waivers, insurance requirements, and compliance tracking.
• Strong analytical and problem-solving skills, with a keen attention to detail.
• Excellent organizational abilities and experience managing a high volume of work in a fast-paced environment.
• Working knowledge of multi-family residential and mixed use projects is a plus.
• Must have a valid driver’s license
• Ability to lift and carry up to 10 pounds occasionally
• Position is in -person and requires travel to job sites on occasion/as needed.