Hybrid Payroll and Benefits Specialist bei Trinity Services, Inc.

POSITION OVERVIEW:

The Payroll & Benefits Specialist plays a dual role in supporting the HR department and Business Office. This position is responsible for managing employee benefits, handling personnel transactions, and assisting with onboarding. Success in this role requires exceptional organizational skills, meticulous attention to detail, and a strong commitment to providing excellent service to Trinity Services, Inc. employees.

Under the general direction of the Controller and Director of Employee Services, the Benefits Coordinator is responsible for payroll processing and employee benefits administration. This includes technical duties, data analysis, and special projects that require a working knowledge of payroll practices, benefits management, and time and attendance systems.

Salary: $40-45k with potential for bonuses

Hours: M-F 8:30am-5pm

Location: New Lenox, IL

REPORTS TO:

Financial Officer – Controller and Director of Employee Services

NETWORK OR DEPARTMENT:

Business Office/ Employee Services

ESSENTIAL FUNCTIONS:

Benefits & Employee Support

• Assist employees with benefits enrollment, changes, and general inquiries.
• Maintain accurate and up-to-date benefits data in ADP Workforce Now.
• Serve as a liaison between employees and benefits providers, helping resolve issues.
• Support benefits-related audits, compliance tasks, and reporting requirements.
• Reconcile benefits invoices and ensure timely payments.
• Act as the primary contact for terminated employees regarding benefits continuation and COBRA.
• Enter and maintain employee records and transactions in ADP.
• Ensure timely, accurate, and confidential processing of employment-related changes.
• Respond to benefits and employment inquiries from employees, supervisors, and third-party vendors.
• Other duties as assigned.

Payroll Functions

• Collect and input payroll data from all departments and programs.
• Post labor distribution to general ledger expense accounts and generate related reports.
• Prepare manual checks under Payroll Manager supervision; maintain records and collect outstanding receipts promptly.
• Liaise with timekeepers and managers regarding timesheets, pay, and time-off requests.
• Review timesheets and payroll requests for accuracy and completeness of approvals.
• Enter garnishments into the payroll system and process related court documentation.
• Provide courteous, professional support to program staff, families, vendors, and others.
• Complete special projects and other duties as assigned.
• Resolve payroll issues, respond to inquiries, and reinforce payroll policies.
• Process pay change notices, terminations, and “Time to Spare” notifications accurately.

SKILLS AND ABILITIES

• Knowledge of employee benefits administration and HR procedures.
• Strong accuracy and attention to detail in data entry and documentation.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication, interpersonal, and organizational skills.
• Strong analytical and problem-solving abilities.
• Understanding of basic accounting and financial reporting principles.
• Intermediate to advanced spreadsheet skills.
• Ability to multitask and manage priorities and scheduling effectively.
• Other duties as assigned.

PHYSICAL DEMANDS:

• Must be able to remain seated for extended periods.
• Frequent use of computers and office equipment.
• Occasional lifting of boxes or files up to 20 pounds.
• Local travel between sites may be required.

QUALIFICATIONS:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• Minimum of 2 years' experience in HR, benefits administration, or administrative support.
• Minimum of 3 years' payroll experience, including processing over 500 pay statements per pay period.
• Experience with enterprise-level payroll systems (ADP preferred).
• Experience with enterprise-level time and attendance software.
• Proficient in necessary computer programs including data management and spreadsheet software.
• Experience with ADP Workforce Now strongly preferred

DISCLAIMER:

Duties and responsibilities may change, and new ones may be assigned at any time with or without notice. This job description does not constitute a contract of employment.

STATEMENT:

Trinity Services, Inc. is an equal opportunity employer.  In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates.  Trinity Services, Inc. prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender, age, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law.  Trinity Services, Inc. conforms to the spirit as well as to the letter of all applicable laws and regulations.