Hybrid Staff & Project Administrator bei United Way of Rhode Island

Position Title:  Staff & Project Administrator, Executive Office  

Salary Range: $45,000.00 - $65,000.00

Business Unit: Executive Office 

Paygrade: 4 

Organization Description:

Our vision is a Rhode Island where every individual in each community has an equal opportunity for justice and prosperity. Since our inception in 1926, the United Way of Rhode Island has effectively moved people from crisis to stability while working to shore up the systems that provide support across the community. When called to action in the face of a global pandemic, we proved that we were built over the last 95 years to be uniquely equipped to effectively harness resources from government, corporations, non-profits, and individuals to address the many significant crises affecting all of us.  

The pandemic spotlighted how the war on poverty during the past 50 years has not created opportunity and prosperity for all community members. In particular, where you live, and the color of your skin can make it challenging to live, learn, and thrive in Rhode Island. That is why, when launching our Live United 2025 strategic plan, we committed to a new mission of uniting our community and resources to build racial equity and opportunities for all Rhode Islanders.  

To deliver on the goals of Live United 2025, we must go "deep, rather than wide," with investments and partners to target the root causes that have thwarted Rhode Island's ability to thrive. We serve all Rhode Islanders in need by tackling Rhode Island's great challenge: Reversing the racial inequities that have plagued Rhode Island's Black, Brown, and Indigenous communities for generations.  

That means we are applying all our assets and approaches, including delivery of direct services, strategic community investments, advocacy, and coalition building to build a better Rhode Island for all. We are applying these tools in the following areas of need:

• Invest United: We build non-profit resiliency and leadership development through our Invest United pillar. We empower donors, engage corporations, and connect Rhode Islanders with giving and volunteering opportunities. 
• Lift United: Through our Lift United pillar, we invest in affordable housing, improve care coordination, and expand access to adult education and job training. We also support the growth and stability of women- and minority-owned businesses.
• Achieve United: Through our Achieve United pillar, we work to ensure that all Rhode Island children walk into the classroom with the tools to learn. This includes increasing literacy levels and expanding access to after-school and summer-learning programs.
• Advocate United: Through public policy and research, we drive systemic change through our Advocate United pillar. And, because democracy is not a spectator sport, we train Rhode Islanders to be advocates and work to increase voter turnout.

Role Summary: United Way of Rhode Island seeks a talented and passionate Staff & Project Administrator to join the Executive Office within the organization to support key directives and strategy that helps support the organizations’ ability to achieve its intended mission.

This internal-facing role supports the planning, coordination, and evaluation of key projects and business initiatives. You’ll use your knowledge of how things work inside the organization to help manage and deliver projects from the Executive Office that improve efficiency, effectiveness, and continuity at United Way of Rhode Island.

Duties and Responsibilities:

• Develop, evaluate and advise on the methods and procedures, and provide support to the Executive Office which reports through the strategy placed by the President & CEO as well as the board of Directors.
• Administer and play a lead role across a multitude of functions including but not limited to: 
  1. Serve as a support across databases and systems Administration and oversight of Asana as a Super User while managing key projects, deadlines, and improvements.
  2. Serve as the Training Coordinator for Asana.
  3. Support of the UWRI front Desk Reception and the tasks that flow within their responsibilities.
  4. Coordinate Departmental meetings with each business unit at a regular cadence to provide guidance with Projects in Asana.
  5. Responsible for the receipts and invoices for Executive Office members
  6. Experience with design programs such as Canva.
  7. Experience with CRMs.
• Other duties as assigned 

Knowledge, Skills, and Abilities:

• 1-3 years’ experience in Human/Direct Service Support
• Experience working with Microsoft Office and other databases 
• Strong attention to detail 
• Strong written and verbal communication skills 
• Strong Interpersonal Skills
• Adaptable and Flexible
• Rapid Learner

Our Core Values:

Impact through equity: Able to engage with all audiences to create content that supports our mission of building racial equity and opportunities for all Rhode Islanders.

Respect and value all: Will be a team member who seeks and values input from multiple voices and empowers staff to share insight and expertise.

Lead with a growth mindset: Will continue to refine their skills and knowledge about brand storytelling and the organizations key areas of impact. They will learn from others and will also help others.

Be a legendary partner: Able to build relationships across the organization to ensure that brand storytelling expresses the essence of United Way of Rhode Island’s work and advances the organization’s impact and resource development goals.

Strive for excellence: Candidate should demonstrate a drive to make United Way of Rhode Island a leader in brand storytelling across all channels. They will demonstrate an attention to detail, adherence to best practices, and will utilize data and research to continue to improve our content continually.

Compensation & Benefits:   

Hourly Rate – competitive, commensurate with relevant experience and skills, and within a salary range of $45,000.00 - $65,000.00

Benefits – comprehensive benefits package including healthcare, dental, and vision coverage; flexible spending account; retirement match; and more.  

Work-Life Balance – 37.5-hour workweeks on average; earn 20 days of paid leave annually; 3 floating holiday days, 2 personal days, and 9 sick days.  

Learning & Development – individual and collective programs to support staff in achieving organizational and career objectives, e.g., CliftonStrengths® by Gallup Strengths and Justice, Equity, Diversity, & Inclusion (JEDI).

We are an equal opportunity employer and encourage members of traditionally underrepresented communities to apply.