Hybrid Deputy Recorder - Recorder's Office bei Lucas County
Lucas County · Toledo, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Toledo
The Recorder's Office is currently recruiting for a Deputy Recorder and will report to the Office Manager. The selected candidate will be responsible for having knowledge of all phases of the Recorder’s Office, with the ability to explain the operation of the department to the general public. In addition to answering phones and assisting customers with questions, and complete redaction of historical documents.
Responsibilities
DATA ENTRY:
- Responsible to enter into the data entry and index each document filed with the Lucas County Recorder;
- Responsible for quality assurance of all documents after indexing in data entry;
- Enter documents into data entry according to type of document, parties to document, legal description, etc.;
- Responsible to maintain a list of updated bank names;
- Responsible to enter cancellation of articles of incorporation to database by document numbers;
- Responsible for the daily maintenance of mail log and preparation of outgoing mail;
SCANNING:
- Responsible on a daily basis to scan all images of documents recorded;
- When required, smudge notary seal on documents;
- Verify that document file numbers are consecutive to numbers issued on previous day;
- Assist in the count of all documents and accounting of numbers in proper sequence, as workflow deems necessary;
- Responsible for the making of Daily Image CD, and label sleeve with customers name;
- Responsible to record military discharges, assign instrument number, verify that the numbers are consecutive with previous filings, give a certified copy to the requesting party;
- Responsible to scan miscellaneous documents: Grave registrations as requested, documents from outside sources as requested i.e. commissioner journals;
- Responsible to maintain the printers, fiche readers, and paper stock in public viewing area;
- Responsible on a daily basis to make photocopies of all documents and send confirmation to front counter;
KNOWLEDGE
- Basic office practices and procedures;
- Computer operations (e.g., Microsoft Office, Outlook, and other related software).
SKILLS
- Ability to multi-task;
- Oral communications;
- Organization;
- Establish and maintain effective working relationship with co-workers;
- Customer service;
- Type/Word processing, 35 words per minute;
- Calculate fractions, decimals and percentages;
- Work alone or as part of a group;
- Writing.
Qualifications
MINIMUM QUALIFICATIONS
- High school graduate or equivalent.
