Hybrid Student Clerical Assistant I - Intramural Sports bei University Student Union California State University, Northridge

UNIVERSITY STUDENT UNION
CALIFORNIA STATE UNIVERSITY, NORTHRIDGE
STUDENT ASSISTANT EMPLOYEE JOB DESCRIPTION

JOB DESCRIPTION:

Under the supervision of the Intramural Sports & Day Camp Coordinator, the Student Clerical Assistant I is responsible for performing a variety of general office duties to support the operations and personnel of Student Recreation Center (SRC) Intramurals, including organizing and maintaining records and providing administrative assistance.

JOB DUTIES:

·         Uses SRC software programs, such as Fusion and Fusion Play, to perform a variety of tasks, including but not limited to updating participant information, entering final contest scores, recording sportsmanship ratings, and documenting technical or ejection summaries

·         Facilitates participant check-ins and issues necessary equipment for contest participation

·         Assists the Student Intramural Officials and Student Intramural Leads with scorekeeping during contests

·         Carries out key holder responsibilities for SRC Intramurals, including managing access to the game site areas, storage facility, SRC Intramurals office, and SRC laundry room

·         Cleans, folds, and stores SRC Intramurals jerseys and uniforms

·         Assists in scheduling and coordinating calendars for SRC Intramurals events

·         Maintains the SRC Intramurals department files

·         Assists with purchasing, logging, receiving, and storing office supplies and organizes backup documentation for purchases

·         Performs general office duties, including but not limited to greeting visitors, answering phones, developing and maintaining office systems, tracking information and data, typing correspondence, photocopying, scanning, filing, and other related tasks

·         Performs other related duties as assigned

QUALIFICATIONS:

EDUCATION

·         Must be a currently enrolled CSUN student

EXPERIENCE

·         No previous experience and/or specialized education required

CERTIFICATIONS

·         American Red Cross or department approved First Aid, CPR, and AED certification shall be obtained within 30 days. Training is periodically offered free of charge by the USU. Applicants unable to attend USU-sponsored training are required to obtain certification at their own expense

OTHER REQUIREMENTS

·         Must be able to attend mandatory in-person SRC and USU employee orientation and trainings

·         Must be able to attend monthly mandatory in-person staff meetings

·         This position is a sensitive position as designated by the CSU. Following an offer of employment, the appointment is contingent upon successful completion of a background check and may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. No applicant will be denied employment solely on the grounds of a criminal offense. The nature of the offense, the date of the offense, the surrounding circumstances and the relevance of the offense to the position(s) applied for will be considered.

KNOWLEDGE, SKILLS, AND ABILITIES:

·         Ability to be detailed oriented, self-motivated, and possess initiative

·         Established computer skills e.g. Word, Excel, PowerPoint, etc.

·         Ability or ability to learn verbal and written communication skills

·         Ability or ability to learn to provide excellent customer service

·         Ability to maintain confidentiality when working with confidential and sensitive information

·         Ability or ability to learn to independently manage multiple tasks simultaneously and adhere to deadlines without immediate supervision

·         Ability to maintain a neat appearance and courteous disposition

·         Ability to work and contribute to an inclusive, diverse working and learning environment

In conjunction with this position, the Student Clerical Assistant I will have the opportunity to learn, develop, and acquire the following transferable skills:

ADMINISTRATIVE

·         Clerical: Relating to work in an office, especially routine documentation and administrative tasks such as filing, data entry, appointment scheduling, etc.

·         Time Management: The process of managing one's time effectively and productively to complete multiple assigned tasks.

ANALYTICAL

·         Problem Solving: The process of identifying a problem, prioritizing a solution, and implementing a resolution quickly and effectively to complex issues.

INTERPERSONAL

·         Communication: The ability to effectively give and receive information.

LEADERSHIP

·         Accountability:  Accepts full responsibility for oneself and displays a strong commitment to departmental and organizational success.

·         Initiative: Proactively identifies ways to contribute to the organization’s goals and mission statement by demonstrating a sense of urgency, motivation, and tenacity in achieving results.

SUPERVISION:

Supervision is provided by the Intramural Sports & Day Camp Coordinator

TYPICAL WORKING CONDITIONS:

Work is primarily performed in a temperature-controlled office environment. Work is occasionally performed outdoors, in different climactic conditions. Daily contact with members of the campus community, including students, faculty, staff, administrators and guests, is required. In addition to regularly assigned work schedule, must possess an ability and willingness to work weekends, evenings, holidays, finals weeks, and during academic interim and break periods; must be flexible, adaptable, and readily able to adjust to changes in work environment.

PHYSICAL ABILITIES:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of Student Clerical Assistant I.

While performing the essential duties of this job, the employee is required to use hands to finger, handle or feel, and reach with hands and arms. The employee is required to climb or balance and stoop, kneel, crouch, or crawl. The employee will be required to sit, stand, and walk for a vast majority of all work shifts; talk and hear; be able to detect smoke, heat and subtle smells. Must be able to independently move and/or lift equipment weighing up to 25 pounds. Specific vision abilities required and includes close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

APPLICATION PROCEDURE:

Apply online at www.csun.edu/usu/jobs

Applications from CSUN students including first time, transfer, international, work study, LGBTQIA+, and Veterans are welcome and encouraged.

The University Student Union at California State University, Northridge is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources.