Hybrid Facilities Coordinator II bei AvidXchange, Inc.
AvidXchange, Inc. · Charlotte, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Charlotte
Are you organized, proactive, and ready to support key operations across Talent and Facilities? We’re seeking a Talent and Facilities Coordinator II to join our team and play a vital role in managing processes, systems, and events that keep our organization running smoothly.
What You’ll Do:
Manage daily Talent and Facilities inboxes—track, prioritize, and report on requests and inquiries promptly.
Maintain accurate teammate records in HR and Talent systems.
Coordinate and support Talent/Facilities training sessions, HR webinars, job fairs, and company events.
Oversee food service programs and manage mail distribution.
Act as the liaison between the Director of Facilities and vendors for account management.
Support onboarding and offboarding processes including desk setups, breakdowns, and Day 1 orientations.
Maintain office supplies for the building and SWAG for the Talent/Facilities team.
Process employment verifications, unemployment claims, and assist recruitment through reference checks, contract issuance, and scheduling interviews and hiring events.
Assist with large-scale projects such as company moves and building restacks.
Manage and update content on Talent/Facilities SharePoint sites, including graphics and reporting.
Provide data and reports related to HR processes such as interview results, exit surveys, compliance, and more.
Who You Are:
You have at least 2 years of experience in an administrative or customer support role.
You’re proficient in Microsoft Office (Word, Excel, Outlook).
You hold an Associate’s degree or have equivalent work experience.
You communicate clearly and effectively.
You’re comfortable hosting and managing virtual meetings using platforms like WebEx, Adobe Connect, or Microsoft Teams.
Bonus Points:
Bachelor’s degree or equivalent work experience.
Experience coordinating events.
Ability to read and interpret floor plans.
Why Join Us?
Be part of a dynamic team that values collaboration, innovation, and continuous growth. If you’re ready to contribute your organizational skills and passion for seamless operations, apply today!
About AvidXchange
AvidXchange is a leading provider of accounts payable (“AP”) automation software and payment solutions for middle-market businesses and their suppliers. By trade, we are a technology company, but if you ask anyone who works here, they’ll tell you our people are at the core of who we are. We focus on creating a culture of Diversity, Inclusion & Belonging, and are proud to be a safe place where teammates can bring their whole selves to work. At AvidXchange, mindset is everything. We are Connected as People, Growth Minded, and Customer Obsessed. These three mindsets represent our culture – who we are, who we’ve always been, and they guide us to improve every day. Since our founding in 2000 in Charlotte, NC, we’ve created a company of over 1,600 teammates working across the U.S., or remotely. AvidXchange is proud to be Certified™ as a Great Place to Work®. The prestigious recognition is based on anonymous data from our teammates and makes official what our teammates have known for years – that AvidXchange is a Great Place to Work®.
Who you are:
- A go-getter with an entrepreneurial mindset – that means you are not afraid of taking risks, winning big or facing the unknown.
- Someone who understands that business is people centric. Connecting with others as humans first allows you to develop mutually beneficial working relationships.
- Focused on making a difference for our customers. AvidXchange exists to help solve complex problems for our customers so we can all realize our potential.
What you’ll get:
AvidXchange teammates (we call them AvidXers) get the perks and prestige of a publicly traded tech company paired with the flexibility of a founder-led startup. We help our AvidXers develop as professionals and as human beings, providing work/life balance, development programs, competitive benefits and equity options. At AvidXchange, we are building more than a tech company – we are building an experience. We remain committed to a culture where you can fully be 'you’ – connected with others, chasing big goals, and making a meaningful impact. If you want to help us grow while realizing your potential and creating stories you’ll tell for years, you’ve come to the right place.
AvidXers enjoy:
- 18 days PTO*
- 11 Holidays (8 company recognized & 3 floating holidays)
- 16 hours per year of paid Volunteer Time Off (VTO)
- Competitive Healthcare
- High Deductible Heath Plan Option that has $0 monthly premium for teammate-only coverage
- 100% AvidXchange paid Dental Base Plan Coverage
- 100% AvidXchange paid Life Insurance
- 100% AvidXchange paid Long-Term Disability
- 100% AvidXchange paid Short-Term Disability
- Employee Assistance Program (EAP) - Provides counseling services, legal and financial consultations and health advocacy for Teammates and their eligible dependents
- Onsite Health Clinic with Atrium Health - available to Teammates and their eligible dependents
- 401(k) Match: 100% match on the first 3% of your salary, plus 50% match on the next 2%
- Parental Leave: 8 weeks 100% paid by AvidXchange**
- Discounts on Pet, Home, and Auto insurance
- BrightDime Financial Wellness Tool, offered free to teammates
- WeeCare Childcare Service: helps teammates find affordable daycare, childcare, and tutors 40% less expensive than traditional daycare centers
- Perks at Work: free discount program that provides teammates the opportunity to save on items from electronics, movie tickets, car buying, vacations, and more
- Onsite gym fitness center, yoga studio, and basketball court
- Tuition Reimbursement up to the federal maximum of $5,250***
- Hybrid Workplace Flexibility
- Free parking
*Fully granted from beginning of year, pro-rated if hired mid-year
**Must be full-time for at least 3 months
***Must be full-time for at least one year
Equal Employment Opportunity
AvidXchange is an equal opportunity employer. AvidXchange is committed to equal employment opportunity in accordance with applicable federal, state, and local laws. AvidXchange will not discriminate against applicants for employment on any legally recognized basis. This includes, but is not limited to veteran status, race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age and physical or mental disability.
