Hybrid HR Assistant bei PDF Solutions

At PDF Solutions, we are at the forefront of revolutionizing the semiconductor industry. Our cutting-edge technologies and data-driven solutions empower semiconductor manufacturers to achieve unprecedented levels of efficiency, quality, and innovation. By joining our team, you'll have the opportunity to work with some of the brightest minds in the industry, tackle complex challenges, and contribute to groundbreaking advancements that shape the future of technology. Headquartered in Santa Clara, California, PDF Solutions also operates worldwide in Canada, China, France, Germany, Italy, Japan, Korea, and Taiwan.

The HR Assistant will provide administrative support to the HR department, ensuring efficient operations and contributing to the overall success of the team. This role involves handling various HR-related tasks, maintaining employee records, and interacting with internal customers, etc.

• Maintain and update employee records, ensuring accuracy and confidentiality
• Prepare and distribute HR-related documents, such as contracts, and onboarding materials
• Coverage of the front desk and refilling office supplies
• Ensuring snacks and drinks are ordered and put away from a third-party provider
• Checking and refilling snacks and drinks periodically throughout the day
• Respond to employee inquiries regarding HR policies, procedures, and benefits; both in person and through the HR Inbox
• Assist in organizing and coordinating HR events and training sessions
• Support the HR and Facilities team with various administrative tasks and projects as needed
• Assist recruiting with the interview scheduling of candidates
• Ensure a best in class onboarding experience for new employees
• Create an inviting and professional work environment for employees
• Partner with other support functions including Facilities, IT and Finance to ensure a positive, collaborative relationship

• High school diploma or equivalent; additional HR certification or coursework is a plus
• Proven experience in an administrative role within HR
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills, including working with different personalities and work styles
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience using online expense reconciliation software
• Proficient in using scanning tools and uploading information to the cloud
• Proficient in using online shopping and ordering tools including Uber Eats, Instacart, Costco, etc.
• Experience with completing expense reports in SAP Concur or other online systems
• Experience with coordinating vendors, office logistics and badging new employees
• Experience in arranging dining and meeting spaces for large groups
• Ability to handle sensitive information with confidentiality and professionalism
• Familiarity with HR software and databases is an advantage
• Ability to problem solve complex problems with minimal direction from others
• Must be able to work in the office Monday through Friday from 8:00 a.m. to 5:00 p.m. Certain special events may require a rare alteration of working hours

Nice to Have

• Experience with ADP is preferred but not required
• A bachelor's degree in Business, Human Resources or other related field