Hybrid Ancillary Operations & Budget Coordinator bei FGCU

The Ancillary Operations & Budget Coordinator provides operational oversight, planning, and administrative support for grant activities within the College of Education (COE) and its auxiliary operations, including Early Childhood Development Centers. Functions as a resource for faculty and staff and facilitates seamless processes to ensure adherence to deadlines and requirements. This role is responsible for the management and oversight of assigned budgets and compliance with grant and university rules and regulations. Works with campus stakeholders and cross functional teams to ensure timely and effective completion of grant activities, deliverables, timelines, and budget. Assures work is completed according to set parameters and award terms, and tracks data for accurate reporting.

Job Description

Typical duties may include but are not limited to:

• Manages post award activities for COE and assigned auxiliary operations, and coordinates the execution of grant activities in compliance with award terms to ensure award deliverables are met.
• Assists in the administrative oversight of award budgets, record keeping, and report completion.
• Serves as a liaison between faculty, staff, grant stakeholders, and sponsors to advise on the preparation/submission of reports and data and review of documentation for compliance with University and award guidelines.
• Oversees assigned operating budgets and reviews expenditures for budgetary controls. Ensures proper documentation and approval are in place for all transactions in line with grant compliance.
• Fulfills purchasing requirements, enters information into university systems, receives purchase orders, and reconciles purchases. Reviews and monitors purchases to ensure compliance with grant regulations.
• Completes transfer requests, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to award administration.
• Manages and monitors account balances and provides transactional maintenance of funds and accounts.
• Creates budget proposals and is responsible for forecasting and providing regular financial reports to ensure compliance with both grant and university regulations and guidelines. 
• Analyzes spending and develops budget projections. Assists in the development of annual budget requests and allocations.
• Prepares routine and ad-hoc reports and statements. Provides clear data to track budget performance and ensure grant compliance.
• Oversees compliance and maintains documentation to ensure adherence to deadlines and requirements.
• Tracks and compiles research data to produce reports and document award progress.
• Ensures all processes remain compliant with institutional and governmental regulations.
• Researches and responds to questions regarding budget issues, resolving concerns and ensuring grant guidelines are followed.
• Collaborates with the Office of Research and Sponsored Programs to ensure compliance and adherence to policies and procedures.

Other Duties

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either six years of directly related full-time experience or, as an alternative, a Bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of full-time experience directly related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Experience working in higher education.
• Experience working in post award administration and/or with sponsored programs.

Knowledge, Skills, & Abilities:

• Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
• Knowledge of and ability to work with a comfort level with legal documents and budgets.
• Knowledge of post award and grant compliance.
• Knowledge of basic budgeting principles and practices.
• Knowledge of various funding agency rules and regulations as they pertain to grant/contract administration.
• Excellent interpersonal, verbal and written communication skills.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.

Pay Grade 17

This position is not eligible for sponsorship.

*This posting was revised on July 2, 2025 to update the position title.

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