- Office in Munich
Description
The Opportunity
As our Office & Operations Associate you will ensure our day-to-day operations run smoothly by supporting our founders, coordinating office activities, and creating an outstanding experience for visitors and employees alike. You'll be a trusted partner across the business, bringing organisation, attention to detail, and a proactive approach to everything from diary management to office events and investor visits.
Your Responsibilities
Founder Support
- Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively.
- Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
- Prepare and process expense reports on behalf of the founders.
- Document management.
- Check emails and prepare draft responses.
Coordination & Communication
- Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up.
- Coordinate administrative processes and support cross-functional collaboration across the business.
- Support meeting preparation and logistics where required.
Office & Team Support
- Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment.
- Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly.
Visitor Experience
- Ensure external visitors—including investors, customers, candidates, and partners—receive a professional and welcoming experience.
- Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings.
- Help ensure high-profile visits run seamlessly from arrival through departure.
Requirements
- Experience in office coordination, operations, administrative support, or a similar role.
- Excellent organisational skills with the ability to manage multiple priorities and deadlines.
- Strong communication and interpersonal skills with a customer-service mindset.
- High level of discretion and professionalism when handling confidential information.
- A proactive, hands-on approach and a willingness to support wherever needed.
- Proficiency with Google Workspace or Microsoft Office and common productivity tools.
- Fluent in both English and German, additional languages are an advantage.
Benefits
- Competitive compensation package
- Various employee subsidies and perks, including public transportation and wellness support
- Work with a world-class team in a flat hierarchy, with direct collaboration alongside the founders and engineering team
- Fast growth potential in a rapidly evolving company and industry
- International office environment with English as the official working language
Recruiting Process
Your recruiting partner for this role is Madhulika (she/her). You can expect a screening call and up to 3 rounds of interviews including an onsite visit to our office in Munich to meet with the team.
We hire across backgrounds, identities, and experiences, and we are committed to a workplace where everyone belongs. Discrimination has no place here.
If you need any accommodations during the recruiting process, just reach out to your recruiting partner.
Apply Now
