Assistant Property Manager / Office Manager at Comunale Properties

Description

Position Overview:

Comunale Properties is seeking an Assistant Property Manager / Office Manager to join our growing team. This is a full-time, in-office position. The role requires a highly organized professional who is also willing to travel occasionally to support portfolio operations and team initiatives. The position reports to the Director of Operations. 

The Assistant Property Manager / Office Manager plays an important role in keeping both the office and property operations running smoothly. This individual will serve as a key support resource for the team, helping manage day-to-day administrative functions while also assisting with tenant services and property management-related tasks across the portfolio. The ideal candidate is proactive, detail-oriented, and comfortable juggling a variety of responsibilities while maintaining a high level of professionalism and responsiveness.

Customer Service Ambassador

The Assistant Property Manager / Office Manager serves as the front-line representative of the organization, delivering a welcoming, responsive, and solutions-oriented experience for customers, tenants, guests, or clients. This role is responsible for fostering positive relationships, resolving inquiries efficiently, and ensuring every interaction reflects the organization’s values and brand standards.

• Greet and assist customers in person, by phone, and via email in a professional and courteous manner​
• Proactively identify opportunities to improve customer satisfaction​
• Uphold company policies, procedures, and service standards​

Property Management

The Assistant Property Manager / Office Manager serves as the primary liaison between property management and tenants within our commercial real estate portfolio. This role is responsible for delivering a high level of customer service, coordinating building services, and ensuring tenant needs are addressed promptly and professionally. The position supports operational efficiency while fostering positive tenant relationships and retention.  

• Monitor shared inboxes and respond to property management requests​
• Address tenant, vendor, and client questions and service requests​
• Maintain current tenant and vendor contact lists​
• Track portfolio data (utilities, compliance testing, HVAC equipment, etc.)​
• Enter and track facilities work orders in Asana​
• Manage vendor contracts and insurance certificate compliance​
• Coordinate recurring property testing (fire, backflow, lender inspections)​
• Track tenant move-ins and move-outs​
• Maintain digital lease files and property records​
• Support tenant and vendor appreciation initiatives across the portfolio​

Office Manager

The Assistant Property Manager / Office Manager is responsible for ensuring the efficient day-to-day operation of the office environment. This position provides organizational, administrative, and operational support to the entire team, helping maintain productivity and professional workplace experience.

• Coordinate vendors, service providers, and office maintenance​
• Provide meeting support and keep conference rooms organized and ready​
• Assist with planning company events (holidays, birthdays, team activities)​
• Maintain company files, systems access, and equipment inventory​
• Support special projects and administrative needs across the team​
• Assist in management of credit card maintenance for the organization​

Requirements

• 2 years minimum professional work experience, related field experience is a bonus. ​
• Professional, respectful, kind and courteous. ​
• Demonstrates reliability, punctuality and accountability. ​
• Adaptable with a strong aptitude for learning. ​
• Excellent communication, organizational, and time management skills. ​
• Strong multitasking abilities and effective prioritization of work requests. ​
• Ability to work independently and/or collaboratively. ​
• Obtain and maintain a notary license; obtaining license can be done subsequent to hiring​.

Benefits

At Comunale Properties, we believe great work starts with great people. We’re building a team of hardworking, dependable professionals who take pride in what they do and want to be part of a company that values their contributions. You’ll work in a supportive, team-oriented environment where your effort is recognized, your ideas are welcomed, and there are real opportunities to grow as the company continues to expand. If you’re looking for a place where you can build skills, take ownership of your work, and be part of a team that does things the right way, you’ll fit right in here.

• $60,000 to $80,000 salary (based upon experience) with discretionary bonus​
• 401(k) with employer match​
• 3 weeks paid vacation​
• Health insurance (100% employer-paid for employee; partial for dependents)​
• Short- and long-term disability coverage​
• Optional dental and vision​
• Car allowance​